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The Court Services and Offender Supervision Agency (CSOSA) is conducting market research to identify potential sources for a Policy and Procedure Management System. This system will serve as the agency's single source of management for all directives and guidance documents, ensuring consistency, currency, and accessibility. The system must be commercially available and support centralized policy management, standardization, enterprise-wide accessibility, compliance, auditability, and reporting. Key requirements include IT security architecture (FedRAMP authorization or SaaS/on-premises deployment, Azure Entra ID alignment, PIV SSO, RBAC, data portability), administrative functional capabilities (workflow automation, lifecycle management, archiving, collaboration, attestation, reporting, audit trail, Microsoft Office 365 integration, AI capabilities), and a four-stage policy lifecycle (development, review, approval, maintenance) with flexible workflows. Vendors must submit a capability statement (max 10 pages) by April 23, 2026, 7:00 PM EDT, to ***@***. *. *, detailing company information, business size, technical capability, hosting model, experience, security compliance, integration capability, and ROM pricing. This is for informational and planning purposes only and does not constitute a solicitation.
The bid notice states that responses shall be submitted electronically in PDF format with a submission deadline of April 23, 2026, at 7:00 PM EDT. submission deadline: april 23, 2026, at 7:00 pm edt.
Vendors must submit a capability statement not to exceed 10 pages that includes company information, business size and socioeconomic status, technical capability description, hosting model, relevant experience, past performance, security compliance, integration capability, and rough order of magnitude (ROM) estimated pricing structure. interested vendors shall submit a capability statement not to exceed 10 pages that includes: company information company name, address, uei, and cage code business size and socioeconomic status technical capability description of the proposed solution alignment with the requirements outlined above hosting model cloud, on premises, hybrid relevant experience experience providing similar systems past performance references security compliance fedramp status or capability security approach integration capability experience integrating with microsoft environments rough order of magnitude rom estimated pricing structure licenses, implementation, maintenance.