This is an invitation for bids (IFB) for an annual contract for valve meter boxes issued by the City of Warner Robins. The contract period will be from May 1, 2026, through April 30, 2027, with an option to extend for four additional one-year periods. Prices must remain firm for the entire contract term. All questions must be submitted through the City's IonWave procurement system by March 26, 2026, at 2:00 PM ET. Bids, along with all required documents, must be submitted through IonWave by March 31, 2026, at 2:00 PM ET. Bidders must possess a current and valid business license. The bid will be awarded to the responsible bidder whose bid is most advantageous to the City, considering price, availability, and other factors. The City reserves the right to accept none, all, or any part of the bid, and to waive all formalities. Product specifications are included in the line item portion of the bid, with estimated quantities based on prior years' usage. Insurance requirements include commercial general liability, comprehensive automobile liability, and umbrella liability. Invoicing and payment terms state that the City will pay undisputed amounts within thirty (30) days of receipt of a valid and properly prepared invoice. A supplier debrief process is available upon written request within thirty (30) days of bid award.
The bid submission deadline is Tuesday, March 31, 2026, at 2:00 PM ET. The contract period will be from May 1, 2026, through April 30, 2027, with the option to extend for four additional one-year periods. The City of Warner Robins reserves the right to cancel and terminate any resulting contract, part or in whole, without penalty, upon 30 days written notice to the contractor.
The City of Warner Robins agrees to pay the supplier for all undisputed amounts within thirty (30) days of receipt of a valid and properly prepared invoice.
The bid, if awarded, will be awarded to the responsible bidder whose bid will be most advantageous to the City of Warner Robins, price, availability and other factors considered.
To remain eligible for award, bidders must possess a current and valid business license/occupational tax certificate issued by the appropriate local, state, or federal authority, as required by law. Proof of such license must be included with bid submission.
In case of failure to deliver goods or services in accordance with the contract terms and conditions, the City of Warner Robins, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies, which the City of Warner Robins may have.
Bidders shall visit the City of Warner Robins buildings included and shall be responsible for having ascertained pertinent local conditions such as location, accessibility and general character of the buildings. Claims, as a result of failure to do so, will not be considered by the City of Warner Robins.
All questions must be submitted through the City's IonWave procurement system by the designated date and time of Thursday, March 26, 2026, at 2:00 PM ET.
