Invitation for Bid (IFB) for the turnkey installation of a new Kolpak walk-in cooler at Heritage Elementary School. The existing cooler needs replacement. The project must be completed before the **** school year. Bids are due June 25, 2026, at 3:00 PM. An optional pre-bid meeting is scheduled for June 17, 2026, at 11:00 AM at the school. Questions must be submitted by June 18, 2026, at 3:00 PM. Award will be made to the lowest responsive and responsible bidder. The scope of work includes removal of the old cooler, installation of the new cooler and refrigeration system, electrical connections, and debris removal. The contractor must pull all necessary permits. The project completion deadline is August 12, 2026.
The project must be fully completed no later than 5:00 PM EST on August 12, 2026.
Payment shall be made after satisfactory performance of the contract, upon receipt of a properly completed invoice. Lynchburg City Schools reserves the right to withhold payments for contractor's failure to perform.
All panels shall carry a 10-year defect warranty. A 1-year parts and labor warranty with an extended 4-year limited compressor warranty is required.
Award will be made to the lowest responsive and responsible bidder based on the total base bid.
The bidder must be a professional and licensed company. Before award, the lowest responsive bidder must satisfy Lynchburg City Schools that it has the requisite organization, capital, equipment, ability, resources, personnel, management, business integrity, and experience.
Late bids will not be accepted. Failure to acknowledge addenda may result in rejection of the bid. Unauthorized contact with other City/LCS representatives may result in disqualification.
An optional onsite pre-bid meeting will be held at 11:00 AM on June 17, 2026, at Heritage Elementary School. If the optional meeting cannot be attended, advanced arrangements for a site visit must be coordinated.
Protests to award a contract must be in writing and received by the School Superintendent no later than five (5) business days after announcement of the award or decision to award.
Contact initiated by a bidder concerning this solicitation with any other City/LCS representative not expressly authorized may result in disqualification. Making a materially false statement on the felony conviction certification is a Class 1 misdemeanor.
