Bids are due electronically by July 22, 2026, 11:00 AM local time, via Equity Hubs Bid Locker. Bidders must register on OregonBuys. Questions are due by July 15, 2026, 5:00 PM. Prices must be firm for 30 days. The city reserves the right to cancel or reject bids. Successful bidders must comply with non-discrimination laws and use recyclable products. Delivery is expected within five business days after a call is made. The contract term is one year with four renewal options.
Bids must be uploaded prior to the closing date and time of July 22, 2026, at 11:00 AM local time. The city strongly recommends uploading at least one day before the closing date and time. Delivery will, in most instances, be made within five city business days after a call is made upon the successful bidder.
City payment policy is net 30 days. The city does not prepay for goods or services.
The document mentions warranty requirements in relation to product substitutions and general conditions, but a specific warranty period for the uniforms is not explicitly stated in the provided text. The proposal page asks for Warranty: delivery: days aro.
Award shall be made to the lowest responsive bidder total bid. All items must be bid.
Bidders must submit bids on the provided bid forms and comply with all applicable federal, state, and local civil rights and rehabilitation statutes, rules, and regulations. They must also comply with tax laws and may be subject to debarment for certain violations.
Violation of unlawful employment practices may be grounds for immediate termination of the contract without recourse. Failure to comply with tax laws constitutes a material breach, entitling the city to terminate the contract and seek damages.
For products not listed in the solicitation document, product information and samples must be submitted for approval as an approved equal by July 15, 2026, 5:00 PM local time.
A prospective bidder may protest the procurement process or solicitation document by delivering a written protest to ***@***. *. * no later than July 15, 2026, at 5:00 PM local time. Protests of addenda must be submitted within forty-eight hours of the close of the city's next business day after issuance of the addendum.
Bids received after the scheduled closing time will be rejected. Incomplete bids or failure to reply to all items may result in rejection. Bids with conditions that alter the bid form, specifications, or other bidding documents will not be considered responsive. Debarment can occur for convictions of criminal offenses, lack of business integrity, antitrust violations, or contract provision violations.
