Tea Dairy Government Bids & RFPs

The delivery dates for the items are specified as July 31, 2026, August 3, 2026, August 5, 2026, August 7, 2026, August 10, 2026, and August 13, 2026, to **** 4th street, Bldg 106, Fort AP Hill, VA ****.

Award will be made to the lowest responsible offer that can meet all aspects of the RFQ and is registered as a small business in www. ***. *. *

In order to be eligible for award, the successful offeror's System for Award Management (SAM) registration must be active and include representations and certifications.

Failure to obtain any said amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same.

The bid notice states that chilled dairy products must be delivered with a remainder of shelf life as specified, and items from freezer storage must be delivered within 90 days from the date of pack. Deliveries shall be made on the dates and at the times specified in the contract, and vendors shall obtain prior approval for any schedule changes from the director of dietary services or delivery may be rejected.

The bid notice states that the vendor agrees that the commonwealth will accept and pay only for actual net weight or count determined at the time of delivery. Vendor shall indicate at the time of delivery any discrepancies between actual net weight or count and the contracted amount and record the discrepancy on the delivery slips.

The bid notice states that vendors must have no unpaid laboratory fees in order to be eligible for award. Products and brands not previously approved by the food specification committee will not be acceptable.

The bid notice states that if laboratory analysis verifies the ingredients do not meet the specified requirements, the cost of analysis will be charged to the vendor with the product subject to rejection by the facility.

The bid notice states that the vendor shall permit the facility to submit samples for laboratory analysis. Samples must be properly labeled and identified with name of bidder and applicable item name, corresponding specification number and name and ingredient statement. Failure to comply with the requested information may be cause for rejection of request for evaluation.

The bid notice does not explicitly state a delivery deadline for the products. It mentions the close date for submissions is May 7th, 2026.

To complete your submission, you will need to provide a current W9, accept the terms and conditions, and fill out a provided response template for the questionnaire and bid table. The bid notice states: listed below are the documents and information needed to complete your submission: nametype filesrequirementinstructions nametype filesrequirementinstructions appendix a file type: pdf . pdf multiple required current w9 file type: pdf . pdf multiple required acceptance of terms and conditions q35iw questionnaire: excel . xlsx 1 required you will need to fill out the provided response template for this questionnaire. please log in to download the response template. sp. 226 bid table milkdrinks bt48nx bidtable: excel . xlsx 1 required you will need to fill out the provided response template for this bidtable. please log in to download the response template.

The bid notice states that questions are due by April 21st, 2026, at 10:00 am EDT. The bid notice states: questions due date: apr 21st 2026, 10: 00 am edt.

The awarded supplier must provide deliveries monday through friday 7:00am 2:30pm eastern time and ensure deliveries are received by the cti at the hgac. The awarded supplier must provide deliveries monday through friday 7: 00am 2: 30pm eastern time and ensure deliveries are received by the cti at the hgac.

Payment will be processed upon receipt of invoice and verification of goods received. Payment will be processed upon receipt of invoice and verification of goods received.

DLI intends to award a purchase order by low cost to one eligible responsive and responsible bidder. b. method of award: dli intends to award a purchase order by low cost to one eligible responsive and responsible bidder.

In order to be considered responsive, bidders must successfully be awarded at least one line item food product on the bid submission. a. responsive bidder: in order to be considered responsive, bidders must successfully be awarded at least one line item food product on the bid submission.

Failure to deliver items as requested may result in award to the next best value supplier and the original awarded supplier may be held responsible for cost difference. Failure to deliver items as requested may result in award to the next best value supplier and the original awarded supplier may be held responsible for cost difference.

Vendors may submit samples to the hgac dietary manager for formal evaluations and approval. vendors may submit samples to the hgac dietary manager for formal evaluations and approval.