SUNY Orange is seeking bids for an audio-visual system upgrade at its Gilman Center building. The project includes design, supply, and installation of AV equipment for lectures, presentations, and meetings. A site visit is mandatory on June 11, 2026. Bids are due by July 8, 2026, at 2:00 PM. Vendors must be qualified local AV integration companies. An optional video conferencing upgrade is also available.
Bids are due by 2:00 PM on July 8, 2026. deadline for submission of bids **** 2:00 pm
Payments cannot be processed until contract items have been delivered in satisfactory condition and the contractor has submitted a properly completed invoice. Payments cannot be processed by college until contract items have been delivered in satisfactory condition and the contractor has submitted a properly completed invoice to the ordering department.
The successful bidder guarantees that all items supplied are free from defects in workmanship and materials for a period of 1 year from the date of completion and acceptance. he successful bidder guarantees: . . . every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.
Awards will be made to the lowest responsible, responsible bidder, considering reliability, quality, conformity with specifications, purpose, and delivery terms. Awards will be made to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.
Bidders must demonstrate a satisfactory record of business integrity, financial stability, necessary insurances, and a minimum of 3 to 5 years in business. he bidder must demonstrate that the company has provided responsible and responsive vendors. this includes having a satisfactory record of business integrity, financial stability, necessary insurances, and a minimum of 3 to 5 years in business.
Liquidated damages may be assessed for failure to complete services in accordance with specifications, failure to maintain the project timeline, or if equipment is not installed in good working order. in each of the aforementioned instances the contractor will be subject to an assessment of liquidated damages at the rate of one and onehalf 112 times the colleges total cost for removal and disposal of materials or the cost of cleanup.
A site visit is mandatory and scheduled for June 11, 2026, at 10:00 AM. site visit **** 10:00 am
Bids may be rejected for failure to sign the bid page, failure to include a bid deposit, submitting unbalanced bids, or failing to comply with noncollusive bidding certification. he following two items will automatically render a bid unacceptable to the college: a. failure to sign bid bid page. b. failure to include necessary bid deposit as required.
