Travel Conference Government Bids & RFPs

The event is scheduled for September 2026. Specific delivery dates for services are detailed within the scope of work, with setup commencing on September 14, 2026, and the event concluding by September 18, 2026. Accommodation is required from September 14 to September 19, 2026. he event will convene representatives from the government of indonesia, southeast asia partner governments, u. s. government officials, industry representatives, and international organizations involved in export controls, strategic trade management, and supply chain security.

Payment terms are 30 days upon receipt of services and invoices. erm of payment 30 days upon receive the services and invoices.

Award will be made to the lowest priced, acceptable, responsible offeror. award will be made to the lowest priced, acceptable, responsible offeror.

Bidders must be five-star hotel chain companies with offices operating and based in Indonesia, possessing an established business with a permanent address and telephone listing. For quotations above $40,000 USD, active registration in the System for Award Management (SAM) is required. The hotel must also demonstrate prior experience hosting high-level diplomatic engagements and comply with U. S. Embassy security requirements. he provider should be at least five- star hotel in jakarta. the bidders must be the hotel chain companies with the offices operating and base in indonesia.

The period of performance for lodging is from July 27, 2026, to July 30, 2026. The contract award and hotel selection must be completed no later than July 13, 2026.

Payment will be made by electronic funds transfer (EFT) via the Wide Area Workflow (WAWF) system. Specific document types for payment requests will be submitted in WAWF.

Award will be made to the vendor whose quote is most advantageous to the government, based on a combination of technical acceptability and price. Technical factors will be evaluated on an acceptable/unacceptable basis, and price will be a significant evaluation factor.

The hotel must be located in Annapolis, Maryland, or within a 15-minute drive of the Naval Academy, and be able to accommodate full-size buses. It must also have ample private space for the reception and a suitable lobby area for registration.

Yes, the hotel is required to provide a sample reception menu and a sample breakfast menu with their bid.

Quotes that do not comply with detailed instructions for format and content may be considered unacceptable and ineligible for award. Failure to submit requested information to support price reasonableness may also result in disqualification.

Payment requests and receiving reports are processed electronically through the Wide Area Workflow (WAWF) system. The contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order.

The event is scheduled from 21 to 23 august 2026.

If no affirmative written responses are received by monday june 22, 2026, the award will be made without further notice.

The proposed hotel must be compliant with the requirements of the Hotel and Motel Fire Safety Act of ****, be listed on the U. S. Fire Administration Hotel and Motel National Master List, be compliant with the Americans with Disabilities Act, and must be registered on the Central Contractor Registration website. The proposed hotel must also accept government purchase orders.

Any submissions from third party agencies or brokers will be considered nonresponsive and will be excluded from consideration for award.