Postal Address Government Bids & RFPs

The deadline for mailing all copies, whether deliveries, shipments, or individual mailings, shall be no later than thirty (30) calendar days from the date the final proof approval is sent by the Project Manager to the quoter. Deliveries are expected to be scheduled on business days and require signed receipts.

All invoices will be paid in accordance with the Local Government Prompt Payment Act **** will commence once task/subtask is complete per specifications and deliverables are approved. A separate invoice will be issued for each task/subtask.

Award of this quote shall be to the overall lowest responsive, responsible quoter meeting or exceeding the requirements of the specifications set forth herein.

The awarded quoter will be performing the scope of work in accordance with all the specifications outlined herein and will possess all minimum qualification requirements.

Reprinting or a credit of at least 10% on the total printing costs may be required if final proofs do not match approved proofs or if there are other printing defects. A 10% discount may be applied if final printed copies do not meet quality standards. Failure to meet mailing, shipping, or delivery timelines or incurring damages during delivery may result in credit from the vendor.

The Project Manager has the right to participate in the quality control process and can visit the printer to approve or reject quality standards.

Quoters shall provide paper samples of specified paper types to the Project Manager with their submittal package for proposed materials.

If the lowest quoter is deemed non-responsible, they shall receive written notice and have five (5) business days from the date of this notice to dispute the determination and provide additional information.

Charlotte County may terminate any agreement if the contractor is found to have been placed on the scrutinized companies that boycott Israel list, or is engaged in a boycott of Israel.

Completed proposals must be submitted by August 31, 2026. Completed proposals must ber submitted by august 31, 2026, using the required proposal form.

Late bids will not be considered. he owner will not consider or accept any late bids received after the due date specified within the rfp.

Proposals are due by 3:00 PM MT on July 24, 2026. The anticipated contract start date is September 15, 2026.

The city pays invoices on net 30 terms, following completion of work and submittal of a correct invoice.

Service provider warrants that all services performed shall be performed with the highest degree of competence and care in accordance with accepted standards.

Proposals will be evaluated based on understanding of project objectives, scope of proposal, firm capability, assigned personnel, sustainability methodology, and cost.

Service providers must have at least 5 years of previous experience with postcard printing and mailing services with quantities of 10,000 or more per run, and a proven track record of quality control and adherence to timelines.

Proposals that do not conform to submission requirements or are not submitted by the designated opening date and time will not be accepted.

Proposals must be received not later than 3:00 p. m. CST on June 30, 2026.

The City of Shreveport will process payment requests within thirty (30) days of acceptance of goods or services and receipt of a proper invoice. Prime contractors must pay subcontractors within fifteen (15) business days of receiving payment from the City.

Proposals will be evaluated based on experience, technical capability, printing/mailing performance, cost, customer service, fair share requirement, implementation plan, and references.

Offerors must submit a proposal in the official name of the firm, showing an official business address, and be signed by an authorized person. They must also submit a felony conviction everify affidavit.

The City reserves the right to reject any or all proposals, to waive informalities, and to cancel in part or in its entirety this proposal if it is in the best interest of the City.

Attendance by the submitter on the established due date is unnecessary because submittals will be opened at a later time.

Proposals may be rejected if they do not follow confidentiality requirements or if the offeror has failed to execute a contract previously awarded by the City or is in arrears to the City.

The total estimated expenditure is $609,****.