Medical Record Government Bids & RFPs

The bid due date for proposals is May 13, 2026, at 3:00 PM PDT.

The county will award one agreement with the top-ranked proposer resulting from this competitive process.

Proposers must demonstrate their experience delivering a fully integrated EHR system and providing associated professional services, including project management, system configuration, implementation, report development, training, system maintenance, and technical support.

The QA deadline is April 29, 2026, at 5:00 PM PDT.

The period of performance for this contract is from June 1, 2026, to May 31, 2031.

The bid notice states that invoices will be handled in accordance with the prompt payment act and prompt payment regulations. Invoices are to be submitted annually.

The bid notice states that the contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

The bid notice states that the government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: technical ability to meet all requirements in the statement of work, past performance, and price. Technical and past performance, when combined, are more important than price.

The bid notice requires offerors to complete blocks 12, 17, 23, 24, and 30. It also mentions that the acquisition is unrestricted or set aside for women-owned small business, small business, hubzone small business, service-disabled veteran-owned small business, or 8a businesses.

The Statement of Work indicates that a site visit is required every three years to review patient records and ensure compliance with Commission on Cancer guidelines.

The bid notice states that product samples are not required for this solicitation.

The bid due date and time is May 28, 2026, at 2:00 pm.

Bidders should have proven experience in handling biomedical waste for healthcare or emergency services facilities and must be experienced and licensed.

A non-mandatory prebid conference is scheduled for May 12, 2026, at 10:00 am.

The bid notice does not mention the submission of samples.

The cutoff date for questions by bidder is May 19, 2026, at 5:00 pm.

The period of performance for this contract includes a base year from July 1, 2026, to June 30, 2027, with two option years extending to June 30, 2029. The bid submission deadline is April 28, 2026.

The bid notice states that payment requests shall be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform (IPP). A proper invoice must include specific details about the contractor, invoice date, contract number, and items delivered.

The government will award a labor hour price purchase order to the responsible quote that conforms to the solicitation and is the most advantageous to the government, considering price and other factors, including capabilities and key personnel.

Key personnel must have a Master's degree in Speech-Language Pathology from an accredited institution, be licensed in New Mexico, and provide a signed letter of commitment. Offerors must also be registered in SAM. gov and complete required certifications.

The bid notice mentions that unauthorized staff onsite without approved security clearances can lead to a breach of contract and termination. It also states that improper invoices may result in rejection.

The bid notice does not indicate a requirement for a site visit.

The bid notice does not require the submission of samples.

Technical questions pertaining to this opportunity are due by April 23, 2026, at 10:00 AM MDT.