Trade Show Government Bids & RFPs

The response deadline for proposals is May 27, 2026, at 04:00 PM CT. The bid invitation also mentions a need for readiness for upcoming 2026 trade events, implying a delivery timeline within that year.

The City of Laredo has a 30-day payment term from the receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services.

The bid will be awarded based on best value, considering evaluated criteria and the bidder who provides the best value to the City of Laredo, with price and other factors considered. The evaluation criteria include design quality (30 points), modularity (20 points), cost value (20 points), durability (15 points), storage/logistics (10 points), and relevant experience (5 points).

Preference may be given to firms with experience in logistics/trade shows, the produce industry, providing storage services, and modular booth expertise. Vendors must submit a company overview, relevant trade show portfolio, modular booth examples, a detailed production and delivery timeline, pricing breakdown, storage fees, optional annual services fees, and references.

The City may reject a proposal if the vendor misstates or conceals any material fact, the proposal does not strictly conform to the law or requirements, the vendor is in arrears on existing contracts or taxes, or if proposals are conditional. If the vendor does not provide materials in compliance with specifications and/or within the time schedule, neglects or refuses to remove rejected materials, or makes an unauthorized assignment, the contract may be canceled after seven business days' notice to remedy the problem.

Samples are not explicitly mentioned as a requirement in this RFP.

For solicitations valued at more than $50,000, bidders have ten calendar days prior to the City Council's formal consideration of the contract to submit a written protest. Protests regarding the bid solicitation process must be submitted in writing by certified mail within five business days of receiving a timely protest.

The event date must take place from January 1, 2027 to July 31, 2028. The bid notice states The event date must take place from January 1, 2027 to July 31, 2028.

The bid notice states The amount of event support provided will depend on how well the event aligns with the program guidelines and eligibility requirements, as well as the availability of funding.

The bid notice states who is eligible have a principal place of business, as well as an address, in Vallejo proof of **** nonprofit status, IRS letter of determination in good standing with the California Secretary of State. registered with the CA Attorney General. proof of general liability insurance, including sams coverage when working with minors current Vallejo business license.