The state of Vermont is seeking to establish contracts for hard binding of legislative journals. The contract period is for two years with an option to renew for up to three additional twelve-month periods. The start date for the contracts is anticipated to be November 1, 2025. Questions are due by October 8, 2025, and RFP responses are due by October 15, 2025. The state will post all notifications, releases, and addendums on the website. The state contact is Stefanie Malmstein. The final product must be consistent with previous sewn binding volumes. Samples of prior year volumes are available for inspection upon request. Bidders must price the terms of this solicitation at their best pricing. Awards will be made under the provisions of 29 V. S. A. 903. The state may award one or more contracts and reserves the right to make additional awards to other compliant bidders at any time if such award is deemed to be in the best interest of the state. The state may invite bidders to provide a BAFO. The state may require an in-person or webinar presentation by the bidder. Bids must be received by the state by the due date specified on the front page of this solicitation. All bids under this rfp can be submitted in one of two ways and must be submitted electronically in accordance with the submission requirements herein.
The state anticipates the start date for such contracts will be November 1, 2025.
Payment terms are et 30 days from the date the state receives an error-free invoice with all necessary and complete supporting documentation.
The manufacturer shall include with its proposal a written warranty for each product that it intends to furnish. Warrantees must be based on commercial use, and shall extend for a minimum term of one 1 year from the date a product is available for use by the purchaser however, longer term warranties are desirable and will be given favorable consideration, all else being equal.
Awards will be made under the provisions of 29 V. S. A. 903. The state may award one or more contracts and reserves the right to make additional awards to other compliant bidders at any time if such award is deemed to be in the best interest of the state.
Any bidder requiring clarification of any section of this solicitation or wishing to comment on any requirement of the solicitation must submit specific questions in writing no later than the deadline for question indicated on the first page of this solicitation.
The state of vermont reserves the right to request samples of vendors previously bound books.
Questions due October 8, 2025 4:30 PM EST.
