Water Bag Government Bids & RFPs

The bid closing date and time is May 26, 2026, 3:00 PM. The delivery quoted must be stated in terms of work days after receipt of the order.

Bidders must complete and sign the bid form, including firm name, address, fed ID, phone, fax, email, contact name, and authorized signature. They must also complete the Northern Ireland Affidavit and Wage Theft and Payroll Fraud Disclosure.

Bidders who make a false statement on the Northern Ireland Fair Employment Practices Disclosure or the Wage Theft and Payroll Fraud Disclosure shall be declared to have acted in default of its contract and shall be subject to remedies for default. For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the city for a period of two years. Bids received after the closing date, closing time or sent to any other email address not identified in the bidders instructions cannot be considered.

The successful bidder shall deliver all components to Albeni Falls Dam on a weekday, with the date to be determined by the government after contract award, no earlier than April 7th, 2026, and no later than May 18th, 2026. The rental period is 5 calendar days, starting on the delivery date, and the contractor will pick up all components 5 days after delivery.

The bid notice does not explicitly state the payment terms. However, it mentions that payment will be made by the government and refers to the clause at **** Wide Area Workflow Payment Instructions.

The contractor warrants that the equipment will be in good working order and free from defects at the time of delivery. The contractor must thoroughly inspect and validate the entire system before delivery.

The bid notice does not explicitly state the award criterion.

The bid notice does not explicitly state specific qualification requirements beyond those implied by the need to provide compliant equipment and certifications.

The bid notice does not explicitly mention penalties.

The bid notice does not mention a site visit.

The bid notice does not require sample submission.

The bid notice does not explicitly state the challenge deadline.

The bid notice does not explicitly state disqualification risks.

The estimated total value for this acquisition is USD 40,000,****.

The bid proposals will be received by the City of Wilson Purchasing Manager until 2:00 p. m. , Monday, June 1, 2026. The initial contract period shall run from 7/1/26 to 6/30/27.

Payment terms are net not later than 30 days after receipt of a correct invoice or acceptance of goods, whichever is later.

All qualified proposals bids will be evaluated and award made to firms whose proposal bid is deemed to be in the best interest of the City of Wilson, all factors considered. Bids shall be awarded to the lowest responsive responsible bidder, taking into consideration adherence to specifications, quality, performance, the time of delivery, technical support, past performance and other relevant factors.

All qualified proposals bids will be evaluated and award made to firms whose proposal bid is deemed to be in the best interest of the City of Wilson, all factors considered.

In case of default by the vendor, the City of Wilson may procure the articles or services from other sources and hold the vendor responsible for any excess cost occasioned thereby.

Questions about this bid shall be emailed to ***@***. *. * with **** water chemicals in the email subject for a response. An addendum will be posted if questions are received that are considered relevant to this bid. Questions are due no later than 5/26/26 by 5:00 pm.

Late bids will not be considered. The City of Wilson reserves the unqualified right to reject any and all offers if determined in its best interest.

Paper bids must be delivered to the Caddo Parish Sheriff's Office Finance Office, and electronic bids must be finalized in Bidnet Direct no later than 2:30 p. m. on June 18, 2026. No bid will be accepted after this time.

The successful bidder shall replace, at no cost to Caddo Parish Sheriff's Office, any miscellaneous sodas dispenser items and service purchased as a result of this bid, if that product is deemed unacceptable for any reason resulting from deviations from the specifications contained herein, or as a result of improper storage, shipping or handling of product by the successful bidder or its designated carrier.

Bids shall be evaluated on the basis of the suitability of items offered for the intended use, the ability of bidders to stock and issue miscellaneous sodas dispenser items and service in manner described herein, and the lowest overall price on the bid form and the bidders responsiveness and responsibility are also considerations. The bid award will be based on the following criteria: total compliance with all written specifications, price factor, experience and capabilities to provide miscellaneous sodas dispenser items and service, ability to maintain inventory on an as needed basis, quality, delivery and pickup capabilities, bidder responsiveness and responsibility. Bid will be awarded on an all-or-nothing basis. Entire bid will be awarded to one (1) vendor.

If for any reason, vendor withdraws bid after forty-eight (48) hours after bid opening, vendor is subject to being invoiced the cost difference incurred from the Caddo Parish Sheriff's Office purchasing same merchandise from next available vendor.

Upon request, bidders shall be required to provide samples of items bid. Should a sample be requested, it shall be required that the bidder, or his representative, furnish the requested samples to Caddo Parish Sheriff's Office, Finance Office, within three (3) working days of request. Failure to provide requested samples for inspection may be grounds for considering bidder nonresponsive.

Any bids submitted not in compliance with bid instructions showing unauthorized additions, conditional or alternate bids, incomplete bids, etc. , will be rejected.