Scanning Machine Government Bids & RFPs

Offerors must ensure that their firm is registered with the system for award management sam.

Evidence must be provided of ability to provide the required services. The capability statement and any other information furnished must be in writing and must contain material in sufficient detail to allow NOAA to determine if the party can meet all of the requirements.

Capability statements and related materials must be emailed to the contract specialist, Jennifer Peters, at ***@***. *. * by 10 AM, ET on Thursday, August 13, 2026.

Delivery, installation, and training for these items must be completed no later than 15 September 2026.

The vendor will be paid upon completion and acceptance by the government. The contractor shall invoice for payment using the Wide Area Work Flow (WAFW).

The scanner includes a full twelve (12) month warranty and a two (2) year parts warranty.

The government will award on the basis of ability to satisfy the technical requirement and price, unless past performance information indicates a quote may not represent best value. The government reserves the right to consider past performance, conduct a price-past performance tradeoff, and award to other than the lowest priced quote.

Prospective awardees must be registered in the System for Award Management (SAM) database. Vendors must also provide proof and verification that they are an approved reseller.

Failure to submit requested information to support price reasonableness may result in disqualification of the submitted quote.

The multifunction production copier shall be delivered no later than the first week of September 2026.

Payment shall be made for items accepted by the government that have been delivered to the delivery destinations set forth in this contract. The government will make payment in accordance with the prompt payment act 31 **** and prompt payment regulations at 5 CFR part ****.

The multifunction copier shall have a minimum of one 1 year warranty on spare parts and labor.

Award will be made to the lowest priced, acceptable, responsible quoter. Evaluation factors will include the copier's price, installation costs, maintenance costs, and labor to determine the best option to benefit the government.

Offerors must operate an established business with a physical permanent address and telephone listing in France, provide proof of SAM registration, and demonstrate the ability to provide necessary personnel, equipment, and financial resources.

If the contractor fails to deliver the supplies or perform the services within the time specified in this contract, the contractor shall, in place of actual damages, pay to the government liquidated damages of $200 per calendar day of delay.

A visit at the offeror's showroom may be required to test the proposed machine and verify its compatibility with the solicitation's specifications.

Failure to be registered in the SAM system for award management database prior to submittal of their offer/proposal may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.

Base manufacturer warranty is acceptable. Details on what is included (labor, parts, travel, cost/liability for returns) and length are to be provided.

Vendors must possess an export control classification number (ECCN) and an active Unique Entity Identification (UEI) number registered on SAM. gov at the time of award.

Site visit considerations are listed as NA. Foreign nationals require pre-registration 30 days prior to visit if a vendor representative is onsite for more than three days.