Pool Heater Government Bids & RFPs

The deadline to submit responses to this RFP is September 24, 2026, at 12:00:00 PM CT. Any late entries to this rfp will not be accepted.

Proposals will be evaluated based on purchase price (30 points), vendor reputation and services (10 points), quality of goods or services (15 points), extent to which needs are met (15 points), past relationship with the district (10 points), and total long-term cost (15 points). In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: 1 the purchase price market price, hourly rate, emergency rates 30 points2 the reputation of the vendor and of the vendorrsquos goods or services services and references of likesized school district 10 points3 the quality of the vendorrsquos goods or services 15 points4 the extent to which the goods or services meet the districtrsquos needs 15 points5 the vendorsrsquo past relationship with the district 10 points6 the total longterm cost to the district to acquire the vendorrsquos goods or services 15 points

Vendors must be qualified to provide maintenance and operations, transportation, risk management, emergency management, security, and custodial services. The purpose of this bid is to establish award with qualified vendors that provide maintenance and operations mo, transportation, risk management, emergency management, security, custodial and other operational departments services for the district on an asneeded basis.

Vendors may be disqualified for submitting proposals after the deadline, failing to materially satisfy mandatory requirements, not complying with material and administrative aspects, altering solicitation language, not providing services before receiving a purchase order, or evidence of collusion. Deviations or exceptions stipulated in a vendorrsquos response may result in disqualification. Any language to the effect that the vendor does not consider this rfp to be part of a contractual obligation may result in disqualification of the vendorrsquos proposal.

Bids are due no later than 10:00 a. m. , July 23, 2026.

The bidder shall assume full responsibility for warranty of all components of the equipment. A statement shall be attached with the proposal setting out the conditions of the warranty.

Bids will be awarded to the lowest responsive and responsible bidder. The determination of the lowest responsive and responsible bidder may involve all or some of the following factors: qualities of the commodities proposed to be supplied their conformity with specifications the purposes for which required the terms of delivery transportation charges date of delivery and other objective and accountable factors which are reasonable.

Interested firms shall submit information demonstrating company history and experience, commercial HVAC service capabilities, experience maintaining municipal or recreational facilities, technician certifications and factory training, Alabama licensing, EPA certifications, staffing resources, emergency response capability, safety program, and references from similar projects.

Fees are generally paid upfront for permit applications and services. A 4% surcharge is added to the fee.

Failure to obtain a permit prior to commencing work will result in a penalty of up to quadruple the original fee.

Proposals are due by 7/30/2026.

The contractor shall provide a written workmanship warranty for a minimum period of two years from the date of completion for all repairs, component replacements, and related services.

Respondents shall submit a comprehensive qualifications package demonstrating the firms experience, operational capacity, staffing resources, regulatory compliance history, technical expertise, and overall ability to successfully perform campuswide aquatic facility inspections, preventive maintenance, water treatment services, pool equipment maintenance, and related aquatic operational support services.

A mandatory site visit is scheduled for 7/23/2026.

Tuskegee University reserves the right to require the immediate removal of any contractor employee, subcontractor, vendor representative, or assigned personnel for unsafe conduct, misconduct, security concerns, regulatory violations, harassment, failure to comply with university requirements, or behavior determined by the university to be inconsistent with campus safety or operational expectations.