Houston County School District - Ga - Agency Bids & RFPs

The bid due date and time is May 5, 2026, at 2:00 PM EST. The delivery of all materials from this bid will be made to the HCSD Distribution Center, 200 Jerry Barker Drive, Warner Robins, GA ****.

The Houston County School District shall make payment for goods and services within thirty (30) days upon receipt, inspection and acceptance by HCSD personnel and receipt of invoice. Payment may be made by check or by credit card.

The award will be made to the vendor who in the HCSD's opinion is most responsive and responsible and will perform in the best interest of HCSD. Price alone may not be the determining factor in award of this bid. Price guarantee will be used as a part of bid evaluation. Additional fees for use of a credit card may be used as part of the award criteria. Delivery date may be used as part of the award criteria.

The bidder may give bids on any one or more items and must specify brand/manufacturer when requested. Any bidder who has demonstrated consistently poor performance with HCSD or other similar entities or has had a contract canceled by HCSD due to poor performance during a current or previous agreement with the HCSD may be considered a non-responsible bidder and their bid may be rejected. The Houston County School District requires that participating vendors not be debarred, suspended, ineligible or excluded from doing business with the federal government or any agency thereof.

The bidder shall be responsible for the protection of Houston County School District premises and property and will be held liable for any damages caused by the bidder, bidder's employees or bidder's agents during the execution of delivery/installation of goods/services resulting from this ITB. If the awarded bidder declines their award, the bidder will be considered a non-responsible bidder and future bids may be rejected for up to three years.

Samples are required for any other model/brand not specified by HCSD. Samples are due by 5/5/2026 2:00 PM EST.

The deadline for written questions is April 28, 2026.

The delivery of all materials from this bid will be made to: HCSD Distribution Center, 200 Jerry Barker Drive, Warner Robins, GA ****.

HCSD shall make payment for goods and services within thirty 30 days upon receipt, inspection and acceptance by HCSD personnel and receipt of invoice.

The award will be made to the vendor who in the HCSD's opinion is most responsive and responsible and will perform in the best interest of HCSD. Price alone may not be the determining factor in award of this bid.

Each bidder shall submit on enclosed form a minimum of 3 references. Preferred are references from other school systems in Georgia.

Samples are required for any other model/brand not specified by HCSD. Samples are due by 5/7/2026 2:00 PM EST.

The bid notice states delivery shall be made between 6: 00 am and 1: 30 pm.

The bid notice states snp shall make payment for goods and services within thirty 30 days upon receipt, inspection and acceptance by snp personnel, and receipt of invoice.

The bid notice states he hcsd reserves the right to: accept the bid that in hcsds judgment will be in our best interest.

The bid notice states in the event that a delivery does not occur at all on the scheduled delivery day, the vendor may be assessed damages for up to 20 of the cost of the missing order for each school that did not receive a delivery.

The bid notice states a nonmandatory virtual preproposal conference will be held on march 20, 2026, at 10: 00 a. m. via zoom.

The bid notice states if bidder is submitting samples as an approved equal, samples must arrive by april 8, 2026 no later than 4: 00 p. m.

The bid notice states he hcsd will accept only written inquiries regarding this itb up to 5 business days prior to bid closing date.

The bid notice states in the event that a delivery does not occur at all on the scheduled delivery day, the vendor may be assessed damages for up to 20 of the cost of the missing order.

The bid notice states snp shall make payment for goods and services within thirty 30 days upon receipt, inspection and acceptance by snp personnel, and receipt of invoice.

The bid notice states price alone may not be the determining factor in award of this bid.

The bid notice states before price is evaluated, each vendor will be assessed to determine whether they are responsible and responsive.

The bid notice states in the event that a delivery does not occur at all on the scheduled delivery day, the vendor may be assessed damages for up to 20 of the cost of the missing order.

The bid notice states samples may be requested by hcsd prior to awarding the bid.

The bid notice states he protest shall be filed no later than ten 10 days from the award notice.