Furniture Rental Government Bids & RFPs

Setup for the main tents is required by Sunday, June 13, 2027, by 12:00 PM. Chairs must also arrive by this time. The field must be left in its original condition within two to three calendar days after graduation on Thursday, June 17, 2027. deadline date and time for chairs to arrive: sunday, june 13, 2027 by 12:00 pm

No prepayment for items or services is allowed. paymentno prepayment for items or services is allowed.

The successful bidder guarantees products against defective material or workmanship and will repair any damages. Deliveries must be equal to the accepted bid sample. Every unit delivered must be guaranteed against faulty material and workmanship for at least one year from the date of delivery. every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

The award will be made to the lowest responsible bidder, considering reliability and quality of service. awardthe award of the contract will be made to the lowest responsible bidder as will, in the opinion of the board of education, best promote the public interest, taking into consideration the reliability of the bidder and the quality of service to be furnished inconformity with the specifications.

Bidders must demonstrate they are a responsible organization with adequate financial resources and a satisfactory record of performance and integrity. Failure to provide a signed list of subcontractors will result in disqualification. each bidder must demonstrate that it is a responsible organization possessing adequate financial resources to accomplish the various services as described herein and that it has a satisfactory record of performance and integrity.

Failure to perform within the stated time may result in the bid deposit being retained, and the bidder will be liable for the difference in cost for subsequent purchases. Cancellation of a contract for nonperformance may result in removal from future bid mailing lists. a contract may be cancelled at the successful bidder??s expense upon nonperformance of contract.

A mandatory site visit to Horace Greeley High School is required. The visit must be accompanied by a school representative and a signed proof of visitation form must be submitted with the bid documents. a mandatory visit to site at horace greeley high school is required in order to participate in this bid.

The school district reserves the right to request a representative sample of the item quoted upon. If samples are requested, they must be submitted strictly in accordance with instructions. he school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments are made.

Failure to provide a signed list of subcontractors form will result in disqualification. Bids must be notarized, or they will not be accepted. A bidder may be disqualified if they or their employees have previously failed to perform satisfactorily in connection with public bidding or contracts. failure to provide as well as sign this form will result in disqualification from bid.

Bids must be electronically uploaded to the MITN website by the due date and time of July 22, 2026. Delivery of goods and services will be made within days after receipt of order.

Payment will be made within thirty (30) days of receipt of an accurate invoice. The city may withhold payments pending the results of any audit.

The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract, or fails to conform to inspections, tests, or approvals conducted by the city.

Proposals will be evaluated based on the condition and appearance of the equipment, information listed under the submittal requirements section, and price.

Companies must have been in business at least 5 years under the same company name, have contracts for similar services with at least 3 organizations, and possess sufficient capacity (inventory, equipment, personnel) to meet the city's needs.

For failure to deliver or perform according to the accepted bid, the city may consider the contractor in default, purchase goods/services on the open market, and charge additional costs to the contractor. Failure to enter into a contract within ten working days may result in forfeiture of deposit.

Bidders will be held to have familiarized themselves with the conditions under which they will be expected to perform. No additional fees will be allowed for failure to inspect.

Contacting city staff outside the designated point of contact during the solicitation process may lead to nullification of results, dismissal of the submission, or the contacted party being required to recuse themselves from consideration.

The mandatory required start date for rental services is 1 December 2026. The site location will be available for setup starting on 20 November 2026.

The period of performance start date is 06 July 2026.

The government intends to award a firm fixed price contract to the responsible offeror whose quote conforms to these instructions and will be most advantageous to the government, considering the lowest price technically acceptable.

Offerors must be responsible and their quote must conform to the instructions. A technical plan demonstrating understanding of the scope of work and technical capability, including past performance, is required.

A site visit is tentatively scheduled for 16 June 2026 at 2:00 pm CST. If interested, submit personnel names no later than 12 June 2026 at 3:00 pm CST to receive site access procedures.

Correspondence that fails to adhere to the terms and conditions outlined in the solicitation and instructions may be determined nonresponsive and excluded from consideration. Offers that fail to furnish required information, or fail to adhere to the terms and conditions outlined in this solicitation may be excluded from consideration.