This is an annual supply contract for envelope supply and printing. The bid deadline is April 10, 2026, at 2:00 PM CT. Questions are due by March 24, 2026, at 2:00 PM CT. The contract term is one year with the option for three additional one-year terms. Bidders must acknowledge reading and understanding the instructions to bidders, bid documents, and draft sample contract. The contract award can be made item-by-item, by groups, or lump sum. Pricing must be fixed for the first year, with requests for increases requiring written submission 60 days prior to the end of the contract period. Deliveries are to be made between 8:00 AM and 3:00 PM CDT on normal working days. Quarterly reports are required. All equipment and supplies must conform to specifications and be free from defects. A foreign adversary contracting prohibition act certification form is required. Specific envelope types and quantities are listed, with minimum order quantities for some items. Tax exempt status applies to materials purchased.
The bid response deadline is April 10, 2026, at 02:00 PM CT.
The bid notice states that all equipment and supplies offered will conform to the design, specifications, samples, or other descriptions contained in this bid, will be free from defects in workmanship and material and to the extent that the bidder knows, or has reason to know of the purpose for which the supplies are intended, will be fit and sufficient for such purpose as deemed applicable. The warranty required here under must provide all parts, equipment, transportation, technical assistance, labor and supervision necessary to correct any deficiency resulting from defects without charge until the date of final acceptance of all materials. Any product deemed unsatisfactory by the using agency will be returned at the cost of the contractor and replaced within 3 business days or sooner of the initial call to the contractor.
The bid notice states that the city, county and/or public building commission reserves the right to award bids item-by-item, with or without alternates/options, by groups, or lump sum such as shall best serve the requirements and interests of the city, county and/or public building commission.
The question deadline is March 24, 2026, at 02:00 PM CT.
