Dental Hygiene Government Bids & RFPs

Desired delivery is 10 days after receipt of order, unless specified elsewhere.

Payment is to be made within 30 days after receipt of a properly executed invoice that is approved by LSUHSC or delivery, whichever is later. Cash discounts for prompt payment within thirty 30 days will be accepted but not considered in determining awards.

Cash discounts will be accepted but will not be considered in determining awards.

Bids are due by 2:00 PM on August 11, 2026. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt. Delivery must be made within five 5 days after receipt of purchase order.

Payments cannot be processed by the college until contract items have been delivered in satisfactory condition and the contractor has submitted a properly completed invoice to the ordering department. Invoices should be received at the business office immediately following the end of each month.

The contractor shall provide the manufacturers standard warranty on all supplies at no additional cost to the college. The warranty shall commence once the college has accepted all items. The successful bidder guarantees their products against defective material or workmanship and to repair or replace any damages or marring occasioned in transit. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

Awards will be made to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery. The contract shall be awarded to the lowest responsive and responsible bidders.

The college reserves the right to make such investigation as it may deem necessary or advisable to determine any bidders ability to do the work, and the bidder shall furnish to the college, on request, all data and information pertinent thereto. The college reserves the right to reject any bid if such investigation fails to satisfy the college that the bidder is fully qualified to do the work. Financial instability of a bidder may be cause for nonaward.

Should the successful bidder fail to meet a delivery date required by the specifications, the college comptroller may, at her discretion, cancel the order and terminate the contract. Should any material or equipment delivered fail to meet the specifications, the comptroller may, at her discretion require the vendor to replace the same with material or equipment which does meet the specifications and, at the vendors expense, to remove the rejected material or equipment. If the successful bidder fails to deliver goods or services within the time specified, or within reasonable time as interpreted by the college, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the college, the college may purchase from other sources to take the place of the item rejected or not delivered. The college reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary. A contract may be canceled at the successful bidders expense upon nonperformance or poor performance of contract on ten calendar days written notice to the successful bidder.

Samples, when required, must be submitted strictly in accordance with instructions, otherwise, bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within five 5 days of the request, or as directed, for consideration. Samples must be furnished free of charge and must be accompanied by descriptive memorandum indicating if the bidder desires their return and specifying the address to which they are to be returned provided they have not been used or made useless by tests.

The vendor waives any dispute or claim not made in writing and received by the college within thirty 30 days of the occurrence giving rise to the dispute or claim.

Bids that do not have all applicable lines filled in on bid sheet may be disqualified as a nonresponsive bid. Failure to sign bid page or failure to include necessary bid deposit will render a bid unacceptable. Conditional bids will be considered informal and will be rejected. Vendors currently on the nys labor department debarred list will not be considered for award of this contract.

All kits must arrive at F. O. B. destination, no later than September 11, 2026. Delivery time is of the essence and may be a factor in making an award.

Oregon Tech shall pay contractor within 30 days from the date the goods are delivered and accepted or the date the accurate invoice is received, whichever is later. If Oregon Tech fails to pay within 45 days of such date, contractor may assess overdue account charges up to a rate of 23 per month (8 APR) or the maximum rate allowed by law on the outstanding balance.

Contractor represents and warrants that the goods are new, current, and fully warranted by the manufacturer, unless otherwise authorized by Oregon Tech. Delivered goods will comply with specifications and be free from defects in labor, material, and manufacture.

Quotes will be evaluated based on subjective factors, including but not limited to: company experience, staff experience, not-to-exceed price for the inventory, references, and proposal to complete the inventory including timeline.

Each quoter responding to this request for quotes must read, complete, and submit a copy of the Oregon Institute of Technology Certification. Failure to do so may result in rejection of quote.

Failure to comply with all requirements of the RFQ, including the Oregon Institute of Technology Certification, may result in rejection of the quote. Providing incorrect or incomplete information may be cause for rejection of the quote or contract termination.

The college is soliciting qualification statements from qualified individuals and/or firms specializing in medical physics and radiation safety.