Exhaust Fan Government Bids & RFPs

Proposals must be received by 2:00 PM prevailing Eastern time, Monday, November 30, 2026. sealed proposals. . . will be received until 2:00 p. m. prevailing eastern time, monday, november 30, 2026.

Payment made within 30 days of receipt of itemized billing invoice. the client agrees to pay contractors amounts due within thirty (30) days of receipt of an itemized billing/invoice from contractor.

Minimum 1 year parts warranty or manufacturer's warranty, whichever is greater, and minimum 1 year warranty on all labor. minimum of one (1) year parts warranty, or the manufacturers warranty, whichever is greater, and a minimum of one (1) year warranty on all labor.

Contract awarded to the proposal most advantageous to the city, considering prices and other factors. the contract that will be entered into will be that which is most advantageous to the city of novi, prices and other factors considered.

Contractors must have at least 5 years of similar HVAC experience, be licensed as mechanical contractors in Michigan, and have experience with Johnson Controls Niagara Framework. contractors wishing to submit a proposal shall have at least five (5) years of similar hvac experience

If service is not provided within 2 hours of notification, the city may call another service organization and the contractor is responsible for additional labor charges. contractor will be responsible for any additional labor charges as a result of their failure to respond within the required 2-hour call in time.

A mandatory preproposal meeting and voluntary walkthrough will be held on November 18, 2026 at 10:00 AM. a mandatory preproposal meeting and voluntary walkthrough will be held wednesday, november 18, 2026, promptly at 10:00 a. m.

Questions must be submitted by Monday, November 23, 2026 by 12:00 PM via email. last date for questions monday, november 23, 2026 by 12:00 p. m.

Failure to submit pricing on the proposal form, failure to provide night/weekend call procedure, or failure to include all requested information may cause rejection. failure to submit pricing on the proposal form provided by the city of novi may cause the proposal to be considered nonresponsive and ineligible for award.

Concerns must be sent via email no later than 10:00 a. m. on November 5, 2026. The notice states: no later than 10:00 a. m. on november 5, 2026.

Contractor guarantees delivery of product or service in less than 14 calendar days after issue date of order. contractor guarantees delivery of product or service in less than 14 calendar days after issue date of order.

Net 30 payment terms apply. standard payment term net 30, effective from the date of valid invoice document

Contractor warrants goods or services to be satisfactory and free from defects. contractor warrants goods or services to be satisfactory and free from defects.

County will determine the low or lowest bids considering all items listed in the unit price schedule. county will determine the low or lowest bids considering all items listed in the unit price schedule.

Requires AZ ROC license C-39 or C-79, AABC or NEBB membership, and 3 years in HVAC air balance testing. contractor possesses at least one of the following az roc licenses: c 39 air conditioning and refrigeration or c79 air conditioning and refrigeration including solar or equivalent

County may cancel any delinquent order, procure from an alternate source, or refuse receipt of delayed deliveries at no cost to county. county may cancel any delinquent order, procure from an alternate source, or refuse receipt of or return delayed deliveries at no cost to county.

Protests must be filed within five days from the date the notice of recommendation for award is posted. the fiveday period to file a protest of the award will be measured from the date the notice of recommendation for award is posted on the bidnet portal

Failure to complete unit prices or submit required documents may result in rejection as nonresponsive. if the bid is submitted without this section completed county will not be able to evaluate your bid and it will be rejected as nonresponsive without exception.

Contractor must have key personnel with specific experience and certifications. a minimum of three 3 years of experience managing service contracts of similar size and scope for program manager, and IKECA certification CDCS or equivalent for lead technician.

Proposals without required certification documentation may be considered technically unacceptable and units not cleaned within the thirty 30 calendar day rescheduling period shall be considered nonexecuted work, shall be ineligible for payment.