Auto Attendant Government Bids & RFPs

Implementation of the new system must begin no later than January 1, 2027.

Payment shall be made within thirty 30 days of receipt of a correct invoice. Payment shall be made within thirty 30 days of receipt of a correct invoice.

The proposal should clearly detail any warranty information applicable to the solution. clearly detail plan for maintenance and systems support throughout the proposed term plus any warranty information applicable to solution.

The following factors will be considered: features and capabilities (40 points), cost (30 points), maintenance, support, warranty (15 points), and experience and qualifications (15 points). The following factors will be considered in determining the successful or shortlisted proposer: features and capabilities 40 points cost 30 points maintenance, support, warranty 15 points experience and qualifications 15 points

Proposers must provide at least 3 references for recently completed projects in the last 2-3 years of similar size and scope, with government or park agencies preferred. provide at least 3 references for recently completed projects in the last 23 years of similar size and scope similar government or park agencies are preferred.

A mandatory pre-proposal conference will be held virtually on August 26th, at 10 am EST. Vendors interested in attending must notify HCMA by Tuesday August 25th, at 12 pm EST. A mandatory preproposal conference will be held virtually via microsoft teams, on august 26th, at 10am est. Vendors interested in attending must notify hcma by tuesday august 25th, at 12pm est

Question deadline is August 18, 2026, at 1 pm EST. question deadline: **** at 1pm est

Proposals submitted by vendors who did not attend the pre-proposal conference will be deemed unresponsive and not considered for award, barring extenuating circumstances. Proposals submitted by vendors who did not attend the preproposal conference will be deemed unresponsive and not be considered for award, barring extenuating circumstances.

Bids must be submitted electronically in EVA no later than the closing date and time stated on the electronic solicitation posting, which is August 20, 2026, at 2:00 PM. bids may be submitted electronically online via eva using the bidders established eva supplier account. the entire bid response including any all attachments and any all addenda must be submitted electronically in eva no later than the closing date and time stated on the electronic solicitation posting.

The county will award the contract on a lump sum bid basis. the county will award the contract on a lump sum bid basis.

Bidders must be licensed as contractors in the Commonwealth of Virginia in accordance with title 54. 1, chapter 11 of the code of virginia **** as amended. bidders must be licensed as contractors in the commonwealth of virginia in accordance with title 54. 1, chapter 11 of the code of virginia **** as amended.

A non-mandatory prebid conference will be held at 10:00 AM on Thursday, August 6, 2026, at the Greene County Administration Building. a nonmandatory prebid conference will be held at 10: 00 a. m. on thursday, august 6, 2026 at the greene county administration building, 40 celt road, stanardsville, virginia.

The bid notice states that proposals are due by 12:00 PM noon on Friday, May 8, 2026. All documents must be received by the city no later than 12:00 pm, on friday, may 8, 2026.

The bid notice states that the successful proposer will be the one who provides the best value to the city. The successful proposer will be the one who provides the best value to the city.

The bid notice requires proposers to demonstrate past performance through contracts and/or other agreements with government agencies or private industry, and to provide three relevant municipal references. Demonstrate past performance through contracts andor other agreements with government agencies or private industry. Three relevant municipal references prefer kansasmidwest where possible

The bid notice states that questions are due by Friday, April 17, 2026, 3:00 PM. All questions must be submitted by friday, april17, 2026, 3:00 pm.

The RFI response deadline is 2:00 PM Central Time on March 31, 2026.

Vendors should describe their organizational overview, years in operation, ownership structure, financial stability, core competencies, and experience delivering similar solutions in the public sector or highly regulated industries, including at least 2-3 relevant case studies.

The deadline for vendor written questions and comments is March 4, 2026.