This Request for Proposal (RFP) from Kent State University seeks housing providers in New York City for students attending the School of Fashion. Proposals are due electronically by April 17, 2026. Key requirements include a financial model supporting direct university billing, no large upfront student payments, compatibility with financial aid, and accessibility for international students without burdensome guarantor or income verification processes. Vendors must offer a guaranteed occupancy model, centralized communication, and provide housing with standard amenities (security, laundry, communal kitchens, study rooms, lounges) in dorm-style or apartment-style units. The location must be within walking distance or a reasonable subway commute to the NYC fashion site, with monthly rates between **** and **** must demonstrate experience with short-term student housing from multiple institutions and provide a professional, safe, and equitable housing environment. All costs must be included in the proposed prices, with no additional expenses billed to the university. The contract term is initially three years with potential for two one-year renewals.
The bid notice states that proposals are due on Friday, April 17, 2026, no later than 4:30 pm Eastern. Proposals due: Friday, April 17, 2026, no later than 4: 30 pm eastern.
The bid notice indicates that Kent State University prefers to receive invoices for goods and services via electronic means and aims to make payments via ACH transfer or credit card. The university prefers to receive invoices for goods and services via electronic means. It is the goal of the university to make payment on invoices via automated clearing house ach transfer or credit card.
The bid notice states that the vendor guarantees all products and installation against any defect. Vendor guarantees all products and installation against any defect in and a comprehensive list of all authorized service centers must be provided by supplier.
The bid notice states that selection and award of contract will be made to the vendors whose proposal represents the best overall value to the university, considering factors such as responsiveness, ability to fulfill the contract, general responsibility, past performance, payment terms, and cash discounts. Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of kent state university, represents the best overall value to the university. Factors which determine the award are more fully detailed in the specifications, and will include, but will not be limited to, the follow products andor services, ability to fulfill the contract, and general responsibility as evidence of past performance. Payment terms and cash discounts will be considered as determining factors in the contract award.
The bid notice indicates that vendors must demonstrate experience in public sector or higher education contracting, multiyear and performance-based agreements, regulatory, data security, and cybersecurity compliance, and scalable and sustainable service delivery. The university seeks vendors with demonstrated experience in: publicsector or highereducation contracting multiyear and performancebased agreements regulatory, data security, and cybersecurity compliance scalable and sustainable service delivery
The bid notice mentions that in case of any termination resulting from a breach of contract, the procurement department may prohibit the proposer from submitting a proposal on any project at the university for a period of up to three years. In the case of any termination resulting from breach of contract, the procurement department may, at its discretion, prohibit proposer from submitting a proposal on any project at the university for a period of up to three 3 years.
The bid notice states that requested samples necessary for evaluation must be provided without cost or obligation to Kent State University and shall become the property of the university. Requested samples necessary for evaluation must be provided without cost or obligation to kent state university, and shall become the property of the university.
The bid notice specifies a deadline to submit questions to Larry McWilliams in the Kent State Procurement Department via email by Friday, April 3, 2026, 1:00 pm Eastern. Deadline to submit questions to larry mcwilliams in kent state procurement department via email to lmcwilli@kent. edu.
