RFB # 2026- 004 Elevator & Maintenance Services Provide elevator maintenance and service throughout the District, as requested.
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This is a Request for Proposals (RFB ****) for Elevator Maintenance and Service from the Mount Pleasant Central School District. Sealed bids will be received until 11:00 a. m. on Thursday, June 11, 2026, at the Business Office, 825 Westlake Drive, Thornwood, NY **** will be publicly opened at the same time and place. Specifications and forms can be obtained from www. ***. *. * or the district business office starting May 21, 2026. Bidders must submit proposals in sealed envelopes clearly marked with the opening date and RFB number. The district reserves the right to waive informalities, reject all bids, or accept the bid that is in their best interest. Bidders must be qualified and responsible, providing documentation of at least five years in business, a list of past projects, references from school districts, and financial responsibility. Interpretations of bidding documents must be requested in writing no later than seven days prior to the bid opening. Awards will be made to the lowest responsible bidder, considering reliability, quality, conformity with specifications, and terms of delivery. The contract term is from July 1, 2026, through June 30, 2027, with an option to renew for four additional one-year periods. Other school districts and municipalities may participate in the contract. Bidders may visit the buildings to survey the work. Insurance requirements are detailed and must be submitted within ten days of award notification. The contractor must comply with all applicable laws, codes, rules, and regulations, including prevailing wage laws. Certified payrolls must be submitted with all invoices. The contract includes regular maintenance and service/repair. Bidders must bid one price for regular maintenance and provide hourly rates and markup percentages for service and repair. The contract will be awarded based on the overall lowest estimated total annual cost. The district reserves the right to complete the contract with others if the contractor causes undue delay. Specific operational procedures, including response times for emergency calls and coordination with the Director of Facilities, are outlined. Invoices must be submitted by the 15th of each month for work completed the previous month, with detailed information on labor and materials. Bidders must include a certificate of incorporation, proof of five years in business, a list of awarded contracts, a reference list, a list of owners, a completed proposal, prevailing rate certification, insurance certification, and a noncollusive bid proposal certification.
The bid submission deadline is 11:00 a. m. on Thursday, June 11, 2026. In the event that on June 11, 2026 the Mount Pleasant Central School District administrative offices are closed due to weather or any other emergency, bids will be due at 11:00 a. m. on the next day that the district administrative offices are open for business.
The bid notice states that payment will be made within thirty 30 days of receipt of correct claim forms and/or invoices with required supporting documentation.
The bid notice states that the contract will be awarded to the bidder proposing the overall lowest estimated total annual cost.
The bid notice states that a bidder must include with proposal a certified copy of its certificate of incorporation in the state of New York and/or its authority to do business in New York, documentation evidencing that it has been in business under the same name for at least five 5 years, a list of all projects for which it has been awarded a contract in the last five 5 years, a reference list setting out the names of all school districts served by it with comparable services and shall further set out the name and telephone number of each business official or other school district liaison individual with respect to this item, a list of names and addresses of any person or entity owning 10 or more of the company, and must be financially responsible.
The bid notice states that there may be deducted from the amount payable to the successful bidder a penalty of one hundred dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the contract.
Bidders may visit the buildings in which the work is to be performed. Bidders are asked to contact the director of facilities to arrange for an appointment to survey the buildings.
The bid notice states that if, in the opinion of the school district, the bidder is not properly qualified or responsible to perform any obligations of the contract bid upon, the school district reserves the right to reject its bid.
