Ceiling Light Government Bids & RFPs

The required delivery date for all items is August 31, 2026.

The bid notice states that payment will be made by Electronic Funds Transfer (EFT). Transaction fees may apply and will be deducted by the financial institution. The contract is exempt from Japanese consumption tax.

The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The evaluation factors are technical capability of the products or services offered to meet the agency's needs and price (lowest price quote). The government will award on the basis of price unless past performance information indicates otherwise.

This solicitation is intended only for sources duly authorized to operate and do business in Japan, as prescribed by DFARS **** contractors outside of Japan must submit documentation that unambiguously demonstrates the offer's compliance with DFARS ****.

The bid notice does not mention any requirement for a site visit.

The bid notice does not require sample submission.

The bid notice mentions Japanese conciliation procedures for disagreements, but does not specify a deadline for challenging decisions.

The bid notice mentions warranty requirements in relation to approved manufacturers for hollow metal doors and frames, stating subject to full compliance noted in the drawings and specifications including but not limited to all performance requirements, warranty requirements, quality requirements, and construction requirements.

The bid notice mentions qualification requirements for structural steel, stating minimum requirement is mbma certification and five 5 year experience in similar building size and type.

Quotations are due by 12:00 noon on Monday, June 1, 2026 JST. No quotations will be accepted after this time.

U. S. firms are eligible to be paid in U. S. dollars. Any firm that does not meet the definition of a U. S. firm shall submit its prices and receive payment in Japanese Yen. The U. S. Consulate General Sapporo is exempt from Japanese consumption taxes.

The contractor shall guarantee all the work completed under this contract against any defects resulting from the contractor's performance for the period of one (1) year from the date of acceptance of the completion by the COR.

The U. S. government intends to award a firm-fixed-price contract to the responsible company submitting an acceptable offer at the lowest price.

Contractor qualifications include: for electrical work, personnel must possess a valid Japanese first-class or second-class electrician license working under a first-class electrician; for HVAC and mechanical work, personnel must possess required licenses and registrations, and HVAC work must be supervised by qualified personnel; for refrigerant handling, personnel must be properly qualified and hold a valid refrigerant recovery operator certification. The contractor must also demonstrate prior experience performing comparable renovation work in occupied commercial, institutional, diplomatic, or similarly sensitive facilities.

A pre-quotation conference and walkthrough at the site will be held on Wednesday, May 20, 2026, from 10:00 a. m. to 12:00 noon Japan Standard Time at the U. S. Consulate General Sapporo.

The contractor shall submit shop drawings, material samples, and color samples for COR approval prior to work commencement.

Questions regarding this RFQ may be submitted by 12:00 noon, Tuesday, May 26, 2026 JST.