Cleanup Government Bids & RFPs

The bid submission deadline is April 13, 2026, at 2:00 PM Eastern Time. The bid notice does not specify a deadline for the completion of the project itself.

The town expressly reserves the right to award the contract to the consultant that best meets the requirements set forth herein which is in the best interest of the town, and its need.

The Town of Fort Mill is seeking qualified contractors. Bids from vendors/contractors with prior poor performance quality issues, contact conformance, payment history, timeline compliance, or any other reason the town deems poor performance will not be considered.

A mandatory pre-bid meeting is scheduled, and prior to beginning work, the contractor shall visit the site to verify all measurements, conditions, and attachment points associated with the existing stair structure. Submission of a bid shall indicate the contractor has familiarized themselves with the site conditions.

The notice states that if proprietary or trade secret information is submitted and a request for its release is received under the Freedom of Information Act, the town will notify the parties who identified such information. The town has a ten (10) day deadline to produce the material, which is the window to file an action challenging the release.

The bid notice does not explicitly state a delivery deadline for the services, but it does mention that proposals are due by April 14, 2026, at 2:00 PM.

The bid notice states that payment will be processed promptly upon receipt and approval of the invoice by the county. Invoices must be submitted within sixty days of the completion of services unless otherwise approved by the county.

The bid notice states that proposals will be evaluated based on experience and capability (40%), pricing (30%), responsiveness to RFP requirements (20%), and references (10%). The county intends to award a contract to the proposer that provides the best overall value to the county, and the lowest price is not the determining factor.

Contractors must meet minimum qualifications including possessing or obtaining required permits, demonstrating experience in roadway spill response or similar field services, ensuring personnel are trained in OSHA-required safety practices and safe handling of organic material, and complying with traffic control regulations.

The bid notice mentions that repeated failure to meet response expectations may constitute breach and subject the contractor to corrective actions up to and including termination. It also states that if the contractor fails to complete cleanup operations after beginning work, or abandons the work site without authorization, additional costs incurred by the county may be charged to the contractor or deducted from payments owed.

The deadline for written questions is April 2, 2026, at 12:00 PM.

The bid notice does not explicitly state a delivery deadline for the services. However, the contractor shall coordinate and establish a cleaning schedule for all work, providing schedules 10 working days prior to the work month.

All contractor personnel performing exhaust hood cleaning on JBSA shall be properly trained, qualified, and certified and provide proof of certification prior to start of work. Certification can be done through International Kitchen Exhaust Cleaning Association (IKECA) Certified Exhaust Cleaning Specialist (CECS) certification, Phil Ackland Exhaust Cleaners Certification (PACE) and Phil Ackland Crew Leader Certification (PAC).

Any unsatisfactory inspection defect result shall be recorded, and the contractor shall reperform the service at no additional cost to the government within 24 hours after notification by the CO or COR. Failure to reperform may include reduction in invoicing for not meeting performance objective.

The bid notice does not explicitly state a single overall delivery deadline for all services, but rather outlines performance periods for various tasks throughout the year and for option periods. For example, the base year for maintaining grounds is from April 16, 2026, to April 15, 2027.

The bid notice mentions payment will be made by a specific code and refers to electronic submission of payment requests and receiving reports through the Wide Area Workflow (WAWF) system. Specific payment terms are not detailed in the provided text.

The bid notice states that the award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. Technical capability and past performance are considered significantly more important than price.

Offerors must be registered in the System for Award Management (SAM). They must also demonstrate corporate capacity, key personnel experience, and submit a quality control plan. Past performance on similar contracts within the last five years is also required.

A site visit is mandatory and scheduled for Thursday, March 19, 2026, at 10:00 AM EST at the CRREL laboratory. Contractors are required to register by Wednesday, March 18, 2026, by submitting company information and attendee details.

The estimated total value for this acquisition is $9,500,****.