Tool Consulting Government Bids & RFPs

The contract period is one 1 year with four 4 one 1 year renewals and is scheduled with initiation of the contract period following approval by the swbno board of directors board and issuance of notice to proceed and purchase order. The total potential contract period shall not exceed five 5 years.

The board shall pay proposer in accordance with the contracted prices. The proposer will invoice the agency at the billing address designated by the agency. Payments will be made by the agency within approximately fortyfive 45 calendar days after receipt of a properly executed invoice, and approval by the department or designee.

The selection committee will first evaluate and score responsive RFP responses on the criteria listed below and provide an assessment of that score. Consensus scoring: the selection committee will review each qualified technical proposal then score by consensus. The members of the selection committee will complete the numerical grading 0-5 with the criteria weighted as shown below, and provide a written explanation stating the reasons for the rating for each criteria. The selection committee shall first evaluate the proposals on the basis of criteria other than price.

Proposers must provide information about their company so that the board can evaluate the proposer's stability and ability to support the commitments set forth in response to the RFP. In addition to providing responses to the following items, the proposers must complete the attachment Company Background Form of this RFP.

A SWBNO shall provide written notice to the contractor of any performance deficiency subject to remedy under this section. The contractor shall have ten 10 business days to respond in writing with an explanation or corrective action plan, unless a shorter period is specified for a particular standard. Remedies shall be deducted from the next monthly invoice following determination of the deficiency.

Failure to follow these instructions may result in rejection. Failure to request consent shall be grounds for default under this contract.

The anticipated period of performance for this contract is from the date of award to June 30, 2026.

The bid notice indicates a sole source award to Big Fin Scientific, based on their unique expertise and role in generating foundational demographic parameters for Gulf Sturgeon.

The bid notice states that Big Fin Scientific possesses specific, project-critical expertise required to develop defensible, river-specific population decision support models for Gulf Sturgeon, including unique quantitative skills in population modeling and established federal partnerships.

Vendors are invited to contact the contract specialist, Miranda Blankenship, via email at ***@***. *. * no later than 1:00 PM EDT, Wednesday, May 20th, 2026, with an affirmative answer if they believe they have similar technical expertise and can provide the same services.

The bid notice states that the deadline for submissions is May 28th, 2026, 1:00 pm CDT.

The bid notice requires a contractors disclosure form, certificate of good standing from the state of IL, W9, CPOR request for quote, and insurance requirements. MWBE forms are also required.

The bid notice states that specific delivery dates are provided in the attached solicitation.

The bid notice states that the government intends to award a single firm fixed-price purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

The bid notice states that quotes will be evaluated based on personnel qualifications and staffing plan, data management, quality assurance, and reporting, availability, equipment, and logistics, and past performance.

The bid notice states that questions must be submitted via email to ***@***. *. * closing date and time for receipt of questions are specified in the attached solicitation.

The RFP response deadline is Thursday, May 28, 2026, at 5:00 PM. The draft action plan is anticipated in October 2026, and the final action plan in December 2026.

The City agrees to pay the consultant a sum not to exceed the agreed-upon amount. Consultants shall be paid any uncontested sum due and payable within thirty (30) days of receipt of billings. Payment is made based on a time and materials basis.

Proposals shall be reviewed and evaluated based on understanding of scope and project approach (30%), relevant firm and key personnel experience (20%), implementation readiness approach, including concept exhibits and funding strategy (20%), federal aid and SS4A familiarity (20%), and cost proposal (10%).

Proposals shall include a description of the firm, information on major types of consulting services, current workload, facilities, resources, relevant project experience, examples of previous work on similar plans, experience with federally funded projects, experience with safe routes to school planning, examples of dashboards or reporting tools, approach to visual materials, work history, client references, key personnel resumes, fee schedule, proposed team structure, proposed methodology and approach, estimated project schedule, and a fee proposal.

The consultant, by submitting a response to this RFP, waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFP.