AI helper
This is a Request for Proposal (RFP) for HVAC maintenance callout services. The scope of work includes inspection, cleaning, lubrication, electrical system checks, refrigerant level checks, filter replacement, and belt replacement for various HVAC components such as rooftop units, boilers, pumps, water heaters, and DDC control systems. The contractor must provide detailed accounting of work performed after each callout, including photo documentation, and indicate a response receipt. Preferred phone number for callout services and rates for regular, after-hours, weekend, and holiday hours are required. Service callouts should not exceed **** per instance without prior approval. Invoices must include the contract control number, dates, and a list of exact services performed, sent within 30 days of the monthly billing period end to ***@***. *. * or by mail to Cook Inlet Housing Authority, Attn: Accounts Payable, **** Spenard Road, Anchorage, Alaska **** preference and preferences for AIAN, small, minority, and women-owned businesses are applicable, requiring submission of HUD **** certification. Wage rates must be based on CIHA Tribally Designated Wage Rate (TDW). The contractor must maintain specific insurance policies, including Workers Compensation, Employers Liability, Commercial General Liability, and Commercial Automobile Liability, with specified minimum limits. Proposals must include a cover page, statement of qualifications and experience, staff and equipment details, proposal price form, addendum acknowledgement (if applicable), documentation of American Indian/Alaska Native business concern (if applicable), and federal forms (HUD **** and lobbying certification). The evaluation process is based on a 100-point scale, with preference (15 points), firm qualifications and experience (25 points), technician resumes and capacity (20 points), and price form (40 points) as scoring criteria. Protests must be filed in writing within 10 calendar days of the notice of intent to award. CIHA reserves the right to accept or reject any or all proposals and to award more than one contract.
Invoices are to include the contract control number, dates, and a list of exact services performed, within thirty 30 days from the end of the monthly billing period.
The proposal that accrues the highest point total shall be recommended for award subject to the best interests of CIHA. The firm, fixed-price contract will be awarded to the contractor that submits the highest rated proposal which will be graded on the scoring criteria.
Proposals must include a statement as to the offeror's qualifications to perform the HVAC maintenance callout services described in the scope of services, and details on the qualifications of employees, technician resumes, years of experience, certifications, and equipment available to serve the contract.
An offeror who wishes to appeal a notice of intent to award must file a written protest within ten 10 calendar days following the date this notice is issued.
