Booklet Government Bids & RFPs

Proposals must be received by 5 PM EST on Wednesday, July 15, 2026. Physical samples of collateral items are due by July 14, 2026, at 5 PM EST.

Payments will be made via Automated Clearing House (ACH). Contractors billing less than $5,000 annually may receive payment by check. Contractors can opt for check payments for good cause.

The contractor warrants that all items furnished and services performed shall be free of defects. Items are warranted for one year following delivery and acceptance, or longer if specified in the contract.

Proposals will be evaluated based on technical submittal, small diverse business participation, and cost. The most advantageous proposal to the Commonwealth will be selected.

Offerors must demonstrate experience in print and mail services, financial capacity, and possess the integrity and reliability to assure good faith performance. A minimum annual sales revenue of $3,000,000 for print and mail services for the last three years is required.

The document does not explicitly detail penalties for non-compliance, but a material breach of confidentiality or security may result in contract termination.

Yes, offerors must provide ten physical samples or examples of all commonly used collateral items by July 14, 2026, at 5 PM EST, at no additional cost to the Treasury.

Protest procedures are attached as Appendix F. The document does not specify a deadline for filing a protest.

Violating the restriction of contact with the issuing office, submitting late proposals, or failing to meet mandatory requirements can lead to disqualification.

The deadline for submission of responses is July 6th, 2026, at 3:00 PM CDT. he opening date specified on this posting is the due date for submittal of responses.

Printing and mailing to all WSD addresses within district boundaries is scheduled for late August-early September 2026. The 400 office copies will be delivered by end of August-early September 2026. The publication is expected to hit mailboxes in early September.

Invoices for services must be submitted by the end of the month in which services were rendered. Payment is subject to Board of Education approval and will be made according to the district's established payment cycles.

The vendor warrants that it will perform all services in a professional and workmanlike manner and in compliance with applicable federal and state requirements and industry standards. If the vendor provides any goods, equipment, software, or other products, the vendor must disclose any applicable warranties and support terms, including any manufacturer warranties.

The contract will be awarded to the proposer whose proposal is determined to be most advantageous to the district, based on evaluation criteria including meeting specifications, vendor ability, prior experience, financial strength, and proposed pricing.

Vendors must be qualified and have been in continuous operation for a minimum of five years. They must hold all required licenses and permits, comply with federal work authorization programs (e. g. , E-Verify), and undergo background checks if direct contact with students is involved.

The district may terminate any resulting agreement for cause, including poor performance, nonperformance, or late delivery. Vendors may forfeit penalties for underpaying workmen on construction projects, as per state law.

Vendors must include samples of 80 silk paper choices for printing. A final hard copy proof is required to be sent to and approved by the Chief Communications Officer prior to printing and mailing.

No objections or claims regarding interpretation, ambiguity, or omission will be accepted after the submission deadline.

Proposals may be considered nonresponsive or rejected if they are incomplete, not properly executed, late, or if the vendor proposes alternative or conflicting contract terms. Failure to comply with E-Verify requirements or submit required documentation can also lead to disqualification.