Traffic Modeling Government Bids & RFPs

Proposals must be received by 2:00 p. m. MST, July 31, 2026. Submittals received after this date and time will not be accepted and will be returned unopened.

Invoices shall be submitted monthly with appropriate backup information, including project name, invoice number, timeframe for services, total invoice amount, total contract amount, amount spent to date, balance remaining, detailed billing statement, and earned value report. The town shall pay such invoices within thirty 30 days receipt of such invoice.

Selection of proposals will be qualifications and best value based. The final selection will be based on best value.

Each respondent shall be fully capable, qualified, insured and licensed as required to provide these services. Each respondent shall identify the principal in charge and the project manager that would coordinate all services with the town.

Requests for clarification concerning the RFP shall be submitted in writing and must be received by close of business July 17, 2026. Requests submitted via telephone will not be accepted.

The town reserves the right to reject any or all proposals, including without limitation the right to reject any or all nonconforming, nonresponsive, unbalanced or conditional proposals and to reject the proposal of any consultant if the town believes that it would not be in the best interest of the town to make an award to that consultant. whether because the proposal is not responsive or the consultant is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the town.

Delivery shall be by electronic download only. No tangible items will be accepted.

An award will be made to the lowest, responsive, responsible firm and shall be on a lump sum basis.

All firms must be authorized resellers and providers of the items listed. The winning firm will be required to provide proof they are an authorized Synchro 12 for US government accounts only reseller.

Firms should be aware that an award may be made without further discussion.

Any questions or clarifications shall be submitted in writing no later than 11:00 a. m. , July 9, 2026.

Unauthorized quotes will be deemed nonresponsive and will not be considered for award. Firms submitting an alternative manufacturer, model, or part number shall result in a ‘no bid’ and will not be considered for award. Firms who do not bid on all line items in the pricing proposal shall be deemed ‘nonresponsive’ and will not be considered for award.

The budget for this effort is 13,642.

Bid submission deadline is July 30, 2026, at 2:00 PM. Work identified in a task order shall be completed within thirty 30 business days of owner authorization, unless an alternative schedule has been approved by the owner.

Payment will be made upon compliance with the following: prior issuance of a purchase order, full and faithful performance, acceptance of work/material, receipt of vendor invoices, and receipt of certified payrolls where applicable. Compensation shall be paid based on unit pricing stated within the bid submission resulting in a contract award.

The contractor warrants that all services performed herein under shall be the kind and quality necessary to assure performance of the equipment in accordance with the manufacturers published specifications.

Award shall be made to the lowest responsive and responsible bidder.

Bidders must submit a properly completed and executed bid form with certification, noncollusion certification, certification of no conflict of interest or detrimental effect, Iranian divestment certification, prevention of sexual harassment certification, and a completed Form W9. Contractors and subcontractors must register with the New York State Department of Labor (NYS DOL) and submit their certificate of registration.

Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years. The contractor shall be responsible for repairing any damage to other surfaces or finishes caused by, or resulting from his/her operation.

This request for bid does not require a prebid meeting and site tour. Bidders are required to satisfy themselves, by personal examination of the site as to work involved and of the difficulties likely to be encountered.

Samples are required to be furnished by the bidder at the request of the purchasing director. Samples are to be furnished at no cost to the county.

Protests of companies, products or services being offered from competing bidders must be made within 3 days of bid opening, in writing, to the director of the division of purchase.

Failure to deliver as specified may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years.