Tile Mat Government Bids & RFPs

The response deadline is June 25, 2026, 12:00 PM ET. esponse deadline: **** 12: 00 pm et

Bidders can either honor the manufacturer's standard warranty period or state they cannot. 1 bidder will honor manufacturers standard warranty period where one exists.

The successful bidder must have a minimum of five years of experience in the carpeting installation business. The successful bidder contractor must have a minimum of five years experience in the carpeting installation business.

Failure to provide required bid security will render the bidder nonresponsive and the bid will not be accepted. Failure to provide the required security will render the bidder nonresponsive and the bid will not be accepted.

Bids must be received by the time and date indicated in the RFP. Bids received after the time and date set for opening will not be considered. The bid opening date is June 16, 2026, at 2:00 PM.

Terms are Net 60 days.

Proposals will be evaluated based upon compliance with the specifications, proposal price, applicability, and suitability of the product/services being offered. Product and vendor reliability, warranty, delivery time, and such other factors deemed appropriate will be considered.

Contractor must be licensed in the state of Arkansas. License number shall be stated on the proposal form. Companies are cautioned that the county is not obligated to ask for or accept data that is essential for a complete and thorough evaluation of the proposal after the opening date.

Instances of poor performance by the company will be documented and submitted to the company for immediate review and corrective action. Continued poor performance will be deemed a breach of the specifications of the RFP and shall be grounds for immediate termination of the contract.

Proposals may be withdrawn, modified or corrected by the bidder after it has been submitted, provided a written request to do so is filed with the county judge prior to the time set for opening the bid.

Failure to meet the requirements of the RFP could cause your bid to be rejected. If the company business address is within Sebastian County, proof of payment of real and personal property taxes due in 2025 must be submitted with the proposal or it can be disqualified.

The FASSTER evaluation criteria is still being developed, industry will be made aware via communication posted to sam. gov. Following the award of FASSTER and when the requirements office need for hardware or components arises, FASSTER awardees will be solicited under fair opportunity to compete for delivery orders. Each request for delivery order proposal will have its own evaluation criteria.

All work must be completed within 90 days after the notice to proceed NTP. The project schedule must show completion on or before October 13, 2026.

The award will be made to the lowest priced, responsible quoter whose quote conforms to all solicitation requirements and is rated acceptable technically.

Prospective contractors shall be registered in System Award Management (SAM) prior to award.

A mandatory site visit will be conducted for all prospective offerors. All interested offerors must arrive no later than five minutes prior to the start time indicated. Failure to attend the mandatory site visit shall render the quoters proposal non responsive and ineligible for award. Site visit date: 06 22 2026 start time: ****.

Failure to attend the mandatory site visit shall render the quoters proposal non responsive and ineligible for award. Incomplete and late submissions may be considered unresponsive and ineligible for award. Failure for contractor to be registered in SAM shall result in contracting officer to proceed with next successful registered offeror.

Bids must be received by 3:00 PM on Monday, June 15, 2026. Any bid received by the SCCOE after the bid deadline shall be returned to the bidder unopened.

Periodic payments will be made within thirty (30) days of SCCEO's receipt of an application for payment. Payments to contractor for work performed will be made on a monthly billing basis.

Contractor warrants all work for a period of one year or the manufacturer's warranty period, whichever is later, after final acceptance. Contractor warrants all work under the contract. . . to be of good quality and free from any defective or faulty material and workmanship.

The contract will be awarded to the lowest responsive, responsible bidder. The contract will be awarded to the lowest responsive, responsible bidder based on the specifications noted in the bid.

Contractors must possess a C-15 flooring floor covering license. Contractors license requirement: C-15 flooring floor covering

Liquidated damages of **** per calendar day of delay beyond the completion date apply. Contractor shall pay to the SCCEO as fixed and liquidated damages. . . the sum of five hundred dollars (****) for each and every calendar day of delay beyond the time prescribed. . .

Attendance at the pre-bid conference and all site visits is mandatory. Attendance is mandatory for the entire prebid conference and all sites.

Failure to attend the mandatory pre-bid conference or site visits will result in disqualification. Any bidder who fails to attend the prebid conference or any portion of the site visits, or who does not sign in at each location, will be disqualified from work on the project.