This is a Request for Proposals (RFP) from the City of Gastonia for wastewater plant anaerobic digester cleanouts and residuals disposal services. The contract is for a three-year period with options for two one-year extensions. Services include specialized removal, processing, and disposal of accumulated heavy material such as grit, rags, nonorganic trash, and anthracite media. Proposals must be submitted electronically by 5:00 PM on April 17, 2026. Mandatory pre-proposal site visits are required for both Long Creek WWTP and Crowders Creek WWTP, unless a visit to a specific location has been conducted within the last year. Questions are accepted until April 7, 2026. The award will be based on qualifications, experience, capabilities, technical approach, costs, and compliance with proposal requirements. The contractor must adhere to all local, city, regional, state, and federal policies and regulations. Insurance requirements include professional liability, commercial general liability, employers liability, and auto liability. A contractor prequalification form is also required.
The bid notice states that proposals must be received by 5:00 PM on April 17, 2026.
The bid notice states that invoices are to be generated within 30 days of completion of services, and the contractor must include copies of all invoices submitted to them by any subcontractors, rental companies, and the landfill.
The bid notice states that proposals will be evaluated in terms of qualifications, experience, capabilities, technical approach, costs and compliance with proposal requirements, and the highest ranked proposal will be recommended for award.
The bid notice requires vendors to provide a general overview of the company, documentation demonstrating capability and experience in managing similar projects, a description of any subcontractors needed, additional resources/capabilities, documentation of insurance requirements, experience with ISO **** certified environmental management systems, and a description of their training and safety programs.
The bid notice states that any fines/penalties issued to the city due to the actions of the contractor shall be the responsibility of the contractor, and it shall reimburse the city for the same.
The bid notice states that pre-proposal site visits are mandatory for both Long Creek WWTP and Crowders Creek WWTP, however, this requirement is waived for a specific location if the vendor has conducted a site visit and viewed the digesters at that facility within the last year.
The bid notice states that vendors are permitted to collect samples of the material at either facility for analysis if desired, and samples may be collected during the site visits or scheduled on another date up until the questions cutoff datetime.
The bid notice states that questions will be accepted until the cutoff date of 5:00 PM on April 7, 2026.
