Sack Government Bids & RFPs

The deadline for submission of proposals is Wednesday, July 1, 2026, at 2:00 PM MT.

The district will award to the vendor offering the best value, not necessarily the lowest price. Criteria include purchase price (40 points), reputation (5 points), quality (20 points), meeting the districts needs (20 points), long-term costs (5 points), and other relevant factors including sample goods provided (10 points).

Vendors must be qualified and meet all sanitary standards. The district will assess vendor responsibility, including integrity, compliance with public policy, past performance, financial capacity, and eligibility. References from three school district clients are required.

A non-mandatory pre-proposal informational conference will be held on Thursday, June 18, 2026, at 10:00 AM MT.

Sample goods provided will be considered as part of the evaluation criteria, contributing 10 points to the total score.

A protest may be submitted in writing within five (5) business days after the bid due date.

Violations of the cone of silence policy may disqualify a vendor's response. Failure to comply with solicitation requirements, including submission format, may also lead to disqualification.

Sealed solicitations must be received no later than 2:00 PM, Central Time on June 25, 2026. The city of huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered void and unacceptable.

All payments will be made by check net 30 days from when the correct invoices are received by the city. All payments will be made by check net 30 days from when the correct invoices are received by the city, in accordance with the state of texas prompt payment act, article 601lf v. t. c. s.

The vendor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title. The vendor shall warrant that all itemsservices shall conform to the proposed specifications andor all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title.

The city will award based on best value meeting the requirements for this service. The city will award based on best value meeting the requirements for this service.

Before award of any contract can be approved, the city shall be satisfied that the respondent maintains a permanent place of business, has adequate personnel and equipment, has a suitable financial status, has appropriate technical experience, and can submit a satisfactory performance record. o prequalification of respondents is required. Before award of any contract can be approved, however, the city shall be satisfied that the respondent involved: 1 maintains a permanent place of business, 2 has adequate personnel and equipment to do the work properly and expeditiously, 3 has a suitable financial status to meet obligations incident to the work, 4 has appropriate technical experience, and 5 can submit a satisfactory performance record.

When requested, samples shall be furnished free of charge to the city. When requested, samples shall be furnished free of charge to the city.

Failure to comply with public information mandates can result in termination of business. Collusion or improper communication can void a vendor's solicitation. Negative reference responses may result in disqualification. Failure to comply can result in the termination of business with the city.

The annual expenditure of road materials is estimated to be $100,000. annual expenditure of road materials is estimated to be 100, 000.