Pants Government Bids & RFPs

Proposals must be delivered by the date and time specified on the cover page: November 30, 2026 at 1:00 PM CST. responses to this rfp must be delivered by the date, time and place specified on the cover page of this rfp.

Invoicing occurs upon receipt of product, with payment within 30 days. the invoice will be paid within 30 days of the receipt of the invoice unless the product needs modified or returned.

Award based on most advantageous proposal considering price and evaluation factors. the award shall be made to the responsible vendor whose proposal is determined to be the most advantageous to sangamon county taking into consideration price and the evaluation factors.

Vendors must not be barred from bidding, not delinquent in taxes, and provide certification of good standing if a corporation. the undersigned bidder hereby certifies that it is not barred or suspended from any grants or contracts funded by the federal government.

Questions must be submitted by November 23, 2026 at 2:00 PM CST. please submit those questions in an e mail to the project contact listed on the front of this rfp by november 23, 2026, 2: 00 pm cst.

Failure to provide all requested information may result in rejection. failure to provide any and all information requested may result in rejection of the rfp response. Also, late responses are eliminated.

Garments must be delivered within 10 business days. The RFP states: ensuring employees have access to appropriately rated protective clothing within 10 business days.

The district will evaluate proposals based on criteria including qualifications, program approach, pricing, and other factors. The RFP states: A selection may be based on the cost alone or any combination of the evaluation criteria, references and interviews.

Proposers must provide company qualifications and experience, including experience with FR clothing programs and utility customers. The RFP requires a minimum of three previous clients that may be used as references.

Samples may be requested for proposed equivalent products. The RFP states: the district reserves the right to request samples for evaluation and field testing prior to award. Samples shall be provided at the proposers expense.

Questions and clarifications must be submitted by November 13, 2026. The RFP states: Last day to submit questionsclarifications Friday, November 13, 2026 by 4:00 pm PST.

Disqualification can occur for reasons such as collusion, incorrect information, or failure to return signed agreement. The RFP states: Proposer failing to return the signed agreement with all exhibits, attachments and a certificate of insurance coi at the prescribed limits within the allotted time shall be disqualified from award consideration.

Delivery dates must be stated in the proposal. The delivery date as stated in the proposal shall be the time required to deliver the complete items after the receipt of the order or award of the contract.

Payment is made within 30 days of invoice after acceptance. payments shall be made to the contractor within thirty 30 calendar days of receipt of invoice.

Offeror must guarantee items and workmanship. the offeror shall unconditionally guarantee the items and workmanship being proposed.

Award based on lowest possible cost consistent with the quality and service needed for effective use considering quality, maintenance, delivery, guarantees, reputation, and past experience.

Must be manufacturer or authorized dealer. the successful offeror must be the manufacturer or an authorized representative/dealer of the manufacturer and provide three references.

Liquidated damages are specified as na per calendar day of delay in the document.

Samples are required with proposal. when samples are required with a proposal, they must be submitted with the proposal and become property of the city.

Clarifications must be in writing not less than three 3 days before date and time set for receipt of proposals.

Proposals may be disqualified for evidence of either direct or indirect collusion among offerors or attempts to improperly influence any member of the evaluation team.

Proposals must be received no later than Friday, December 4, 2026, at 2:00 p. m. Proposals must be received no later than friday, december 4, 2026, at 2: 00 p. m.

The contract shall be awarded to the proposer whose proposal most clearly satisfies the needs of the city and is deemed most advantageous. awarded to the proposer whose proposal most clearly satisfies the needs of the city and is deemed the most advantageous to the city.

Proposers must submit a list of at least three references that have purchased similar services. the proposer must submit with the bid a list of a minimum of three references that have purchased similar services from the proposer.

Failure to furnish one signed original of all proposal documents shall result in disqualification. failure to furnish one 1 signed original of all proposaldocuments shall result in disqualification.