Dormitory Government Bids & RFPs

Bids must be submitted by Nov 12, 2026 2:00pm. bid nov 12, 2026 2:00pm

Proposal due date is October 16, 2026. extend the proposal due date from october 9, 2026, to october 16, 2026

Best overall value. competitive best valuetradeoff procurement, which involves the selection of the offeror whose proposal represents the best overall value to the government, considering both technical and price factors.

Only small businesses are eligible. only small business concerns are eligible to submit proposals.

Site visit scheduled September 22, 2026. preproposal meeting and site visit is scheduled for 10:00 a. m. , central time, September 22, 2026.

Failure to acknowledge amendments may lead to disqualification. failure to acknowledge may result in the disqualification of an offeror's proposal.

Items must be delivered within 120 calendar days after receipt of the purchase order, unless otherwise agreed in writing. The supplier must contact the agency to agree on delivery date and time. items ordered from this contract will be delivered within a reasonable time, not to exceed120 calendar days after receipt of the purchase order

Invoicing should be sent upon delivery and installation of items to the using agency, not when shipped to the installing dealer or OEM. invoicing should be sent upon delivery and installation of the items to the using agency

The contractor must warrant all equipment against defects in workmanship and materials for a minimum of five years from date of acceptance. the contractor must warrant all equipment including parts and labor against defects in workmanship and materials for a minimum of five years

Awards are made to the top five responsive and responsible manufacturers offering the highest discounts in each category or subcategory. the top five responsive and responsible manufacturers offering the highest discounts will receive an award

Bidders must be the original equipment manufacturer (OEM) of the products offered. Dealers, distributors, installers, resellers, or other third parties are not eligible to submit a bid as the prime contractor. the bidder must be an oem. authorized dealers and resellers are not eligible to bid on this ifb

Site visits are optional and conducted solely at the discretion of the using agency. site visits are optional and are conducted solely at the discretion of the using agency

All questions regarding the IFB must be submitted in writing to the email address of the issuing officer. Questions received within 48 hours prior to the bid due date will be answered at the discretion of the Commonwealth. questions received within 48 hours prior to the bid due date and time will be answered at the discretion of the commonwealth

Failure to submit required documentation may result in the bid being considered nonresponsive and removed from consideration. Bids offering less than the 40% minimum discount may be rejected. failure to submit required documentation may result in the bid being considered nonresponsive and removed from consideration