This is a sealed bid notice from the City of Hutchinson for labor and equipment to remove and replace filter media, recoat tanks, and replace sand valves. A mandatory site visit is scheduled for March 31st. Bids are due by 1:00 PM CST on April 13, 2026, and will be opened at 1:30 PM CST on the same day. Vendors are encouraged to submit bids electronically via the city's website. All bids must be good for forty-five days from the opening date. The City reserves the right to reject any or all bids and to waive formalities. Payment will be made within 30 days of completed services. Vendors must also submit a W9 and a certification of paid personal and real estate taxes. Preference may be given to local vendors under specific conditions.
The bid submittal deadline is 1:00 p. m. c. s. t. on April 13, 2026. The bid opening time is 1:30 p. m. c. s. t. on April 13, 2026. The bid notice states all bids shall be good for a period of forty-five days from the date bids are opened.
The bid notice states, Payment will be made within 30 days of completed services satisfactory performance to the city.
The City of Hutchinson reserves the right to divide purchases among vendors to achieve the best gross price and to make the final decision as to acceptability of quality and price. Additionally, if the low bid is submitted by a vendor domiciled outside of Reno County, a vendor domiciled inside Reno County may be deemed the preferred vendor and awarded the bid if specific conditions regarding quality, suitability, usability, price difference, and type of project are met.
The bid notice requires bidders to submit their current W9 and a certification of paid personal and real estate taxes within Reno County. It also mentions that all bids are subject to the purchasing policies set by the City Council of Hutchinson and that vendors must abide by all local, state, and federal laws.
The bid notice does not explicitly state penalties for non-compliance, but it does mention that bids not submitted pursuant to the conditions set out in this request may be rejected, and that the contract may be canceled, terminated, or suspended in whole or in part by the contracting agency if the contractor fails to comply with certain non-discrimination provisions.
There is a mandatory site visit on March 31st at the water treatment center located at 803 east 23rd. The bid notice states, hat any bidders have to attend.
