The Newburgh Enlarged City School District is seeking bids for the supply of uniforms for its facilities operations, food service, and security departments. Bidders must submit two original copies and one copy on a thumb drive by hand delivery, regular mail, or courier to the address provided, no later than June 3, 2026, at 10:00 AM. The RFB requires detailed specifications for uniform quality, durability, fit, sizing, comfort, appearance, branding, and safety. Specific requirements are outlined for custodial maintenance, food service, and security departments. Bidders must also provide information on their inventory ordering system, delivery capabilities, and warranty for defective items. Proposals must be valid for at least 120 days. The contract term is one year with options for four additional one-year extensions. Questions regarding the bid will be accepted until May 21, 2026, with responses released as an addendum by May 22, 2026. Bidders must also submit various attachments including a signature page, references, insurance requirements, quote sheet, noncollusive bidding certification, proposer warranties, Iran Divestment Act compliance, and sexual harassment certification.
The deadline for submission of proposals to the purchasing agent is June 3, 2026, at 10:00 AM. The district must receive the proposal by this date and time. The bid notice states, Responses due by: June 3, 2026 @10: 00 a. m.
The vendor shall replace, at no cost, defective items or incorrect orders. Minimum warranty expectations are to be defined by the vendor, with a clear return/exchange process required. The bid notice states, Warranty defects vendor shall replace, at no cost: o defective items o incorrect orders minimum warranty expectations you can define this, e. g. , 90 days or more. clear returnexchange process required.
The district will award the bid to the responsive and responsible bidders whose bid is most advantageous to the district, considering criteria such as cost, past performance, service reputation, service capability, quality of staff or services, customer satisfaction, and past relationship with the district. The bid notice states, The district will award the bid to the responsive and responsible bidders whose bid is most advantageous to the district. In determining the most advantageous bid, the district will consider criteria such as, but not limited to, cost, bidders past performance andor service reputation, and service capability, quality of the bidders staff or services, customer satisfaction, bidders past relationship with the district.
The submission of a proposal will indicate that the responder has read the instructions, will abide by the terms and conditions, and understands the requirements for delivery of services. The bid notice states, The submission of a proposal will indicate that the responder 1 has read the instructions, 2 will abide by the terms and conditions governing this request for bid, and 3 understandsthe requirements for delivery of the services specified.
Failure to provide sufficient and required information may result in the proposal being rejected by the district as nonresponsive and not being considered. The bid notice states, Failure to provide sufficient and required information may result in the proposal being rejected by the district as nonresponsive and not being considered.
