This is a combined synopsis solicitation for commercial products and commercial services for a mental health over door alarm system and installation. The Department of Veterans Affairs (VA) intends to solicit a firm fixed price purchase order for a system to detect and notify caregivers of potential self-harm when a door is used as a ligature point within its mental health inpatient wings. This acquisition is a 100% service-disabled veteran-owned small business (SDVOSB) set-aside. The system will be installed at the VA Palo Alto Health Care System, Building 520. The contractor shall provide and install a complete door detection and notification system, including all labor, materials, equipment, transportation, supervision, and services. The system must integrate with existing VA infrastructure and include specific components like detection devices, control panels, display panels, strobes, horns, and low-voltage cabling. The contractor is responsible for installation, testing, and training VA staff. A minimum one-year warranty on installation workmanship is required. The solicitation includes detailed specifications for the system, installation scope, site verification, protection of property, safety and infection control, debris removal, project management, training, warranty, and documentation. Offerors must submit a technical volume, past performance volume, and price volume. The offer due date is April 17, 2026, at 14:00 PDT. Contact persons are Derek Brown and Mohammed Hussain.
The estimated period of performance for the base year is from May 1, 2026, to September 30, 2026. Installation must occur no later than 30 days after receipt of equipment, unless otherwise approved by the Contracting Officer. The bid notice states base year: **** ****.
The bid notice states that payment will be made by the Department of Veterans Affairs Financial Services Center. Invoices shall be submitted in arrears upon contractor installation and final inspection by the government. The government will handle invoices according to the prompt payment act (31 ****) and prompt payment regulations at 5 CFR part ****.
The contractor shall provide the standard manufacturer's material warranty and a minimum one-year warranty on installation workmanship from the date of final acceptance. During the warranty period, the contractor shall correct, at no additional cost to the government, any defects in materials or workmanship.
The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The evaluation factors are technical, past performance, and price.
This acquisition is a 100% service-disabled veteran-owned small business (SDVOSB) set-aside. Offerors must be certified SDVOSBs listed in the SBA certification database. The NAICS code is **** with a size standard of $25 million. Offerors must also comply with various representations and certifications related to small business programs.
The bid notice does not explicitly detail penalties for non-compliance. However, it does mention that misrepresentation of a firm's status as a small business concern can result in fines, imprisonment, administrative remedies, and debarment.
The bid notice mentions preinstallation site walks and field verification that the contractor shall conduct to confirm existing conditions, equipment locations, and required materials prior to installation. It also states the contractor shall coordinate utility shutdowns, as required, with the va. While not explicitly stated as mandatory or optional, the language suggests a necessary coordination for installation.
The bid notice does not mention any requirement for sample submission.
The bid notice states that protests, as defined in section **** of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the contracting officer by obtaining written and dated acknowledgment of receipt from Mohammed Hussain. The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.