The School Board of Alachua County (SBAC) is seeking bids for a term contract for the purchase, delivery, and installation of outdoor furniture, sun shade structures, and accessories. The contract is expected to be for approximately four years, with options for renewal. Bidders must be established businesses with at least three years of experience in Florida, and maintain a facility within reasonable proximity to Alachua County. The award will be based on a combination of factors including product suitability, competitive pricing, service level, and compliance with terms and conditions. Bidders must comply with various federal, state, and local regulations, including those related to drug-free workplaces, energy conservation, and the prohibition of contracting with scrutinized companies. E-verify is mandatory for all employees hired during the contract term. Samples may be required upon award. Catalogs must be submitted with the bid. Payment terms are in accordance with Florida statutes. A product warranty from the manufacturer is required, and installation workmanship is warranted for one year.
The bid due date is May 5, 2026. Commencement of services is planned for June 10, 2026.
Payment for the purchase of goods and services shall be made in accordance with Florida statutes ****.
All products shall carry the manufacturer's standard warranty. Installation workmanship shall be warranted for a period of one year from the date of final acceptance by the district.
Award shall be made to responsive and responsible bidders who offer suitable products, competitive fixed discounts, utilize published catalogs, provide required service levels, accept purchase orders and purchasing cards, and comply with all terms and conditions. Past performance, pricing stability, and deviations from specifications may also be considered.
Bidders must be established firms with at least three consecutive years of business in Florida, whose primary business includes the provision of outdoor furniture and accessories or sun shade structures. They must demonstrate past successful experience with commercial accounts, including at least one school district similar in size. Bidders must also have adequate organization, facilities, and personnel to ensure competent, prompt, and efficient service.
Failure to comply with provisions, such as using e-verify, is a material breach of contract and may result in termination. Habitual violators may face immediate termination of the agreement.
Upon award of contract, bidders may occasionally be required to furnish fully assembled samples for evaluation purposes at no cost to the district.
