Cherokee Nation Entertainment, L. L. C. (& quot; CNE& quot;), a wholly owned tribal corporation of the Cherokee Nation and its subsidiaries and affiliates, is seeking proposals for Audio & amp; Visual System Consulting for Hard Rock Live. - Cherokee Nation Entertainment, L. L. C. (& quot; CNE& quot;), a wholly owned tribal corporation of the Cherokee Nation and its subsidiaries and affiliates, is seeking proposals for Audio & amp; Visual System Consulting for Hard Rock Live. ALL BIDS ARE DUE by 3 pm CST on A
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This is a Request for Proposal (RFP) from Cherokee Nation Entertainment, LLC for Audio Visual System Consulting for Hard Rock Live Tulsa. Bids are to be submitted via email to ***@***. *. * by April 24th, 2026, at 3:00 PM. The RFP documents must be sent as an attachment, and the subject line must be exactly **** are only accepted via email; in-person or mail submissions are not accepted. Bidders must include a completed bidder response sheet and any required documents. All questions regarding the RFP must be submitted in writing, and responses will be issued via addenda. Questions received less than two days before the bid opening date will not be answered. Bidders are responsible for examining all RFP documents and familiarizing themselves with the work. Qualification of bidders will be assessed based on experience, familiarity with similar work, and financial ability. The contract time will be as outlined in the bid schedule and contract agreement. Liquidated damages provisions, if any, will be specified in the statement of work. Substitute material and equipment will not be considered until after the contract award. Bids received more than 96 hours before or after the opening time will not be considered. The company reserves the right to reject any or all bids. Bids and pricing must remain valid for 60 days after the bid opening. The company may negotiate contract terms with the successful bidder and may issue one or multiple awards. The successful bidder will be required to provide a payment and performance bond and certificates of insurance within five calendar days of the notice of award. Work shall commence only after the contractor has provided the requisite bonds and proofs of insurance. Invoicing requirements must be met, and invoices must be coded according to company policies. The scope of services includes discovery and design review, and vendor proposal evaluation. The minimum engagement term is three months. Strict data privacy and protection standards apply, including requirements for handling protected information, data breaches, business continuity, and data ownership. Generative AI (GAI) usage is strictly regulated, requiring express written approval and adherence to specific standards. The agreement includes limitation of liability and indemnification clauses. Insurance requirements for IT professional services are detailed, including commercial general liability, automobile liability, workers compensation, and technology professional liability. Bond requirements, including bid bonds and performance, payment, and maintenance bonds, may be required. Confidentiality and non-collusion representations are mandatory.
The bid submission deadline is April 24th, 2026, at 3:00 PM. The project completion target is to be determined (TBD).
The input does not explicitly state the payment terms. However, it mentions invoicing requirements, stating that all invoices must be coded in accordance with company policies and the successful bidder will be responsible for meeting with the company's accounting department representative regarding necessary coding requirements.
The bid notice states that in evaluating bids, the company shall consider the qualifications of the bidders and whether or not the bids comply with the prescribed requirements. The company may also consider the qualifications and experience of subcontractors and other persons and organizations, as well as operating costs, maintenance considerations, performance data, and guarantees of materials and equipment.
No bid will be accepted unless the bidder can, if requested, show to the satisfaction of the company evidence of its experience and familiarity with the work of the character specified, and evidence of its financial ability to perform the work successfully and properly to completion.
The bid notice mentions liquidated damages and states that provisions for liquidated damages, if any, will be specified in the statement of work and/or as set forth in the contract agreement.
The bidder is responsible for the examination of all RFP documents and inspection of all work sites, and familiarization with all conditions concerning the work.
The input does not specify a deadline for challenges or objections.
