Music Production Government Bids & RFPs

All responses are due no later than Tuesday, June 23, 2026, at 1:00 p. m. prevailing time. All responses are due no later than tuesday, june 23, 2026 at 1: 00 p. m. prevailing time.

Bidders are required to comply with the requirements of N. J. S. A. 10:5-31 et seq. and N. J. A. C. 17:27. bidders are required to comply with the requirements of n. j. s. a. 10: 531 et seq. and n. j. a. c. 17: 27.

There may be deducted from the amount payable to the contractor a penalty of **** for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract. here may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of **** for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract

The contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of the anti-discrimination section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation. his contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

Proposal submission deadline is Thursday, July 9, 2026, by 5 p. m. CST. Proposal submission deadline: thursday, july 9, 2026, by 5 p. m. cst

Proposals will be evaluated based on demonstrated capability (25 points), quality/creativity of work samples (25 points), pricing and overall value (25 points), vendor experience (15 points), and references/past performance (10 points). vendors demonstrated capability to provide the services outlined in the scope of work, including available personnel, equipment, resources and overall responsiveness. 25 points quality, creativity and relevance of work samples and demonstrated experience producing similar video content, including promotional videos, social media reels, recruitment videos, educational content and event coverage. 25 points pricing and overall value of proposed services, including standard rates, deliverables and expedited service options. 25 points experience of the vendor and assigned project personnel in providing similar services for municipalities, public agencies, nonprofit organizations or comparable clients. 15 points references and past performance. 10 points

Vendors must be qualified with experience in video production services for local governments, public agencies, or similar clients. They need to describe their capabilities, equipment, resources, and any relevant certifications. qualified vendors with experience in this type of work and available personnel are invited to submit a proposal for consideration.

Vendors are encouraged to include links to completed video projects or an online portfolio demonstrating their ability to perform the requested services, including examples of social media reels, promotional videos, recruitment videos, educational content, and event recap videos. links to completed video projects or online portfolio

Questions for clarifications are due by Thursday, July 2, 2026, at 5 p. m. CST. questions for clarifications due: thursday, july 2, 2026, by 5 p. m. cst

Noncompliance with submission requirements or contacting township staff outside of designated personnel may result in proposal rejection. Offering gratuities to township officers or employees may lead to agreement cancellation. oncompliance with this provision may result in rejection of the proposal.

Proposals are due by 2:00 PM CST on Monday, July 6, 2026.

The final selection will be that company which, in the opinion of the city, best meets the requirements set forth in this RFP and is determined to provide the best overall value to the city.

Companies may be required to provide additional materials, responses to follow-up questions, attend an interview, or provide examples of professional quality of previous work for similar projects.

Any submission not prepared and received in accordance with provisions stated herein, will be considered a nonresponsive submission, and any or all of the submissions may be rejected. Failure to submit any of the requested materials or provide adequate explanation may eliminate the submittal from consideration.

The initial contract term shall commence upon final execution of the contract by the City and shall expire one 1 year from that date. The City reserves the right to extend the contract for additional four 4 one-year terms. The initial contract term shall commence upon final execution of the contract by the city and shall expire one 1 year from that date .

Payment will be made within forty-five 45 days after receipt of an invoice acceptable to the City, in accordance with the Florida Local Government Prompt Payment Act. Payment will be made within fortyfive 45 days after receipt of an invoice acceptable to the city, in accordance with the florida local government prompt payment act.

Proposals will be evaluated based on weighted criteria including understanding of the City's needs and approach to the scope of work (20%), experience, qualifications, past performance, and references (30%), suitability of the firm and proposed activities (20%), and total project cost (30%). The city uses a mathematical formula to determine the scoring for each individual responsive and responsible firm based on the weighted criteria stated herein.

Proposers shall be in the business of event production and must possess sufficient financial support, equipment, and organization. Key staff must have relevant experience in event production and project management. Proposers shall be in the business of event production and must possess sufficient financial support, equipment, and organization to ensure that it can satisfactorily perform the services if awarded a contract.

Noncompliance or continued poor performance after notice may subject the contractor to penalty provisions, default, or cancellation for cause. Noncompliance either continued poor performance after notice or a performance level that does not meet a significant portion of the requirements.

There will not be a pre-proposal conference or site visit for this request for proposal. There will not be a pre proposal conference for this request for proposal.

Any proposer not recommended for award may follow the protest procedure within five 5 days after a notice of intent to award is posted. Any proposer who is not recommended for award of a contract and who alleges a failure by the city to follow the citys procurement ordinance or any applicable law, may follow the protest procedure as found in the citys procurement ordinance within five 5 days after a notice of intent to award is posted on the citys web site at the following link.

The City reserves the right to disqualify a proposer during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices. The city reserves the right to disqualify proposer during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the proposer.

The City's yearly budget for this contract is $122,800. The city’s yearly budget for this contract is 122, 800.