Bed Installation Government Bids & RFPs

Delivery is expected within 3 weeks from the date of award.

Payment will be made by the government. Invoices are to be submitted to the address shown in block 18a unless otherwise specified. Payment requests and receiving reports are processed electronically via Wide Area Workflow (WAWF).

The document mentions that items with warranty requirements will need unique item identification. Specific warranty details are not provided in the excerpt.

Contractors must be properly registered in the System for Award Management (SAM). The procurement is sole source, with the government intending to negotiate with only one source, Charles Jones Machinery Inc. , due to specific fleet deployment requirements.

Bids must be received no later than: 8/19/2026 10:30:00 AM. Delivery date is as per specifications.

Bids are due August 10, 2026, at 2:30 p. m. Work shall begin within ten 10 calendar days after issuance of the notice to proceed.

Payment terms are net 30 unless otherwise specified. Invoices are to be submitted within fourteen 14 days of completion of work and payment for inspected work receipted within the specified time period shall be made to the successful contractor within thirty 30 days of invoice approval.

The following criteria are used in determining low responsible bidder: the ability, capacity and skill of bidder to perform required service; whether bidder can perform service promptly or within specified time; the character, integrity, reputation, judgment, experience and efficiency of bidder; the performance of previous contracts; the suitability of equipment or material for city use; the ability of bidder to provide future maintenance and parts service.

Contractor shall have a minimum of three 3 years experience in lawn maintenance and provide at least three 3 references to that effect. Contractor shall submit with their bid a listing of equipment owned, number of personnel employed, and at least three references.

In the event the contractor is unable to maintain the schedule, the city will ensure the work is accomplished at cost plus 20, which will be deducted from the contractors future invoices. Repeated failures may result in termination of the contract for nonperformance.

Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the execution of same. A site visit is recommended.

When requested, samples will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample.

Any complaint from bidders relative to the invitation to bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

Failure to submit any required information or document will be cause for bid to be rejected as nonresponsive. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in the space provided will be cause for rejection of the bid.

All work must be completed and accepted by June 18, 2027.

Payment will be made on a monthly basis upon satisfactory completion of items listed on the schedule of values. Payments may be withheld for failure to provide required documentation.

All items are warranted for a period of one year following delivery by the contractor and acceptance by the commonwealth.

Providing false certifications can lead to contract termination and three-year ineligibility to bid on contracts.

The total period of performance for the upfitting of the vehicle under this contract shall not exceed 120 calendar days from the awarded date. This period accommodates up to 30 calendar days for parts delivery and receiving, and 45 calendar days for upfitting work.

The vendor shall provide a one-year commercial warranty covering parts and labor for all vendor-supplied equipment installed. The warranty will begin on the date of final inspection and acceptance of the upfitted vehicles.