Model Government Bids & RFPs

Proposals must be submitted by 11:59 PM Mountain Time on Tuesday, December 8, 2026, as stated: submitted in pdf format to bidnet before 11: 59 pm mountain time on tuesday december 8, 2026.

Invoices are due within 14 days of services, and the city pays within 30 days of receipt. Interest accrues at 12% annually after 45 days for uncontested billing. the city will have thirty 30 days from the receipt of any verified invoice to render payment.

Consultant must correct errors or deficiencies below professional standards without additional compensation. consultant shall, without additional compensation, correct or resolve any errors or deficiencies in his designs. . . which fall below the standard of professional practice.

Cost is 40% of evaluation, calculated as: score lowest responsive total nottoexceed fee the proposal being scored total nottoexceed fee ? 40. Other criteria include scope/plan approach 30%, schedule 20%, and company/personnel 10%.

Firms must be qualified professional engineering companies and provide at least 5 similar project references from at least 2 different clients. all companies submitting a response must be a qualified company and must be able to meet all requirements.

If the contract is not signed within 10 business days after the protest period, the city may cancel and award to the next highest rated firm. city reserves the right to cancel and award to the next highest rated firm.

Firms not attending the mandatory prebid meeting will not be allowed to submit. firms that do not attend this meeting will not be allowed to submit for this solicitation.

Quotes are due November 30, 2026 no later than 2:30 pm MDT. quotes due: november 30, 2026 no later than 2: 30 pm mdt.

The city will pay within 30 days net 30. the prices stipulated in the purchase order for goods provided and accepted, less any deductions provided in purchase order within 30 days net 30.

Vehicles must include full factory-backed bumper-to-bumper warranty. vehicle options shall be provided as factory installed under the terms of the full, factorybacked, bumpertobumper warranty.

Award to most responsive, responsible bidder whose offer is most advantageous to the city. will be most advantageous to, and in the best interest of, the city of colorado springs, costprice and other factors considered.

Offerors must complete and upload the solicitation qualification document in Exhibit D. offerors must also complete and upload the solicitation qualification document in exhibit d.

Questions are due November 18, 2026 no later than 2:30 pm MDT. questions due: november 18, 2026 no later than 2: 30 pm mdt.

Substitutions of OEM options with non-OEM options may result in return of vehicle. if a contractor substitutes an original equipment manufacturer oem option with a nonoem option, the city or fleet management staff may return the vehicle.

The period of performance for the base contract is 578 calendar days from the date of notice to proceed. The period of performance for the base contract is 578 calendar days from the date of notice to proceed.

Only prequalified firms are eligible to submit offers. The following firms were prequalified in solicitation **** and are the only firms from which offers will be accepted.

The pre-proposal meeting is scheduled for September 18, 2026. The pre proposal meeting is scheduled for friday, september 18, 2026, at 9: 00 am eastern time.

Questions must be submitted by September 30, 2026. It is requested that all questions be sent in no later than september 30, 2026.

The estimated value is stated as exceeding $10 million. The smithsonian currently estimates that the fixed price for the entire project will exceed 10 million.

Quotes are due by 17 November 2026, no later than 12:00 p. m. EST. The anticipated award date is by 18 January 2027. Quote is due by 17 november 2026, no later than 12: 00 p. m. est

Award will be made on a lowest price technically acceptable basis. award will be made on a lowest price technically acceptable basis

Firms must be registered in SAM and quotes accepted only from OEM or authorized resellers with a letter of authorization. quotes will only be accepted from the original equipment manufacturer oem, or authorized re sellers who have provided a letter of authorization

Questions and responses may be submitted by e-mail prior to the RFQ closing. questions and responses regarding this synopsis solicitation may be submitted by e mail to ***@***. *. * prior to the rfq closing

Quotations without required OEM authorization documentation or taking exception to terms will be rejected. quotations submitted without the required oem authorization documentation will not be considered for award