Skating Government Bids & RFPs

The ice skating rink must be installed in advance and fully operational for the scheduled season running Saturday, November 28, 2026 through Sunday, January 3, 2027. Installation can start no earlier than Monday, November 9, 2026. Final removal and demobilization should be complete by January 11, 2027.

Payment terms are net 30 days after each delivery of goods and/or services are completed as required or a correct invoice is received, whichever is later.

The contractor warrants that all products supplied are new, quality items free from defects, fit for their intended purpose, and of good material and workmanship. Products are warranted by the contractor or manufacturer for the period stated in Attachment D.

The award will be made to the bidder whose bid is determined to be the best value for the city, based on demonstrated experience (40%), quality of past performance and references (20%), and bid pricing (40%).

Bidders must have operated continuously for a minimum of five years providing ice skating rink rental services and must provide documentation demonstrating this experience. They must also not have any outstanding lawsuits or regulatory issues that could materially affect their ability to provide the services.

In the event of equipment failure or inability to maintain skateable ice, the contractor is allowed up to three consecutive days of non-operation without penalty. Beginning on the fourth day of contractor-controlled downtime, liquidated damages of $500 per day may be assessed.

A job walk can be arranged by appointment for those who are interested by calling Laura Jasso at **** prior to submitting their bids.

Requests for clarification questions and inquiries must be submitted in writing by July 31, 2026, at 3:00 PM CT.

Unauthorized modifications of specifications, forms, or terms may render a bid invalid. Attempting to lobby or influence a vote or recommendation related to the bid may result in rejection.

Payment will be 210net 30 unless otherwise specified by the city of Dearborn.

Seller warrants that it has good and merchantable title to the goods sold hereunder and that said goods shall conform to the descriptions and applicable specifications and samples. Such goods shall be of good merchantable quality and fit for the known purposes for which sold, and are free and clear of all liens and encumbrances.

The bidder may be required to show it has the necessary facilities, ability, and financial resources to provide the service specified in a satisfactory manner. The bidder may also be required to give a past history and references. Minimum qualifications include a valid commercial pesticide applicator license with 5b certification from the Michigan Department of Agriculture and three references for similar services.

Failure to deliver in accordance with specifications will be cause for the city of Dearborn to cancel the resulting contract or any part thereof and purchase on the open market, charging any additional cost to the contractor.

Respondents will be deemed nonresponsible and rejected if they do not meet minimum qualifications. If reference interviews are not to the satisfaction of the city, the city reserves the right to disqualify any respondent. The city reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the city that the bidder is properly qualified.

The submission deadline for proposals is August 5, 2026, at 3:00 PM local time. The event itself will run from December 3rd to December 20th, 2026.

Invoices must be itemized to match approved bid proposal price sheets and accompanied by all mandatory backup documentation. The city reserves the right to withhold payment on disputed invoice portions.

This contract will be awarded under a best value evaluation framework to the responsive and responsible proposer whose proposal is determined to be the most advantageous to the city, taking into consideration both technical merit and cost. It will not be awarded solely on the basis of the lowest price.

Bidders must submit fully executed, signed, and completed copies of mandatory statutory certifications and background forms, including a Statement of Bidder's Qualifications and Vendor Responsibility Form Questionnaire. The city seeks a qualified event design and planning firm with proven performance in similar projects.

Any unauthorized communication violating the cone of silence shall result in the immediate disqualification of the offending bidder's proposal as nonresponsible and may lead to temporary or permanent debarment from future municipal bids.

A mandatory site walkthrough will be held on July 22, 2026, at 10:00 AM at 29 Le Count Place, New Rochelle, NY ****.

Failure to submit all required executed documents at the exact time of bid opening is a fatal defect that cannot be cured and will result in immediate rejection as nonresponsive. Violations of the cone of silence can lead to disqualification and debarment.