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This is a sources sought announcement for market research regarding the maintenance, repair, and rebuilding of refrigeration, air conditioning, and air circulating equipment. The Department of Veterans Affairs is seeking potential contractors for preventative and corrective maintenance on a Delta Controls Enteliweb control system and replacement of existing control components to integrate into the existing Delta Controls Building Automation System (BAS). Responses must include company name, address, point of contact, phone, email, unique entity ID, CAGE code, tax ID number, and business type. A capability statement addressing the organization's qualifications and ability to perform the described Statement of Work is required. Submissions are due by April 27th, 2026, at 4:00 PM PST via email to ***@***. *. * contract is anticipated to be a firm-fixed-price, base year plus 4 option years, with a period of performance of five years. The work will be performed at the Bob Stump VA Medical Center in Prescott, AZ. Key tasks include preventative and corrective maintenance, annual software renewal, VFD replacement, and integration of control components. A two-year warranty on parts and labor is required for option years 1, 2, and 3. Training for VA personnel is also a requirement. Contractors must adhere to federal laws, VA directives, and standards regarding information and information system security. Invoicing and payment will be made in arrears upon satisfactory completion of services and receipt of a properly prepared invoice. Insurance coverage, including workers' compensation and employee's public liability insurance, is required. The contractor must also comply with all applicable federal, state, and local safety and fire regulations and codes.
The bid notice states that all information submissions must be received no later than 04:00 PM PST on April, 27th, 2026 via email to loan. dho@va. gov.
Invoices shall be paid in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice. Payment shall be made on a monthly arrears for services provided during the billing month in arrears.
The bid notice specifies a two-year warranty on parts and labor for option years 1, 2, and 3.
Documentation of technical expertise must be presented in sufficient detail for the government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Contractor shall have a valid and current certification from Delta Technical Training Institute (TTI). Programming, testing, installation, inspection, and certification shall be accomplished by certified programmers, installers, and inspectors.
The bid notice does not mention the submission of samples.
