Snow Clearing Government Bids & RFPs

Services must be completed by 7:00 AM. The document states: the contractor shall ensure that all designated service areas are cleared and treated by 7:00 a. m.

Payment requires an itemized invoice referencing a purchase order. The document states: no payment shall be made without an itemized invoice referencing a properly issued purchase order.

The award is based on the lowest responsive and responsible bidder. The document states: the award of this contract shall be made to the lowest responsive and responsible bidder.

Bidders must have at least two years of experience. The document states: bidders must have a minimum of two years experience providing similar services.

Dutchess BOCES may obtain services elsewhere and charge additional costs. The document states: any reasonable, documented additional costs resulting from the contractor's failure to perform may be charged to the contractor.

Attendance is mandatory. The document states: attendance at the site walkthrough is mandatory for all bidders wishing to submit a bid.

Questions must be submitted by November 12, 2026. The document states: all questions or requests for clarification regarding this rfb must be submitted in writing via email to the purchasing department no later than november 12, 2026.

Failure to attend the walkthrough or incomplete submissions may cause disqualification. The document states: failure to attend will result in the bidder being disqualified from the bidding process.

Contractor must report to worksite within one hour of notification. within one (1) hour of penndot notification, the contractor crew and equipment must be at the worksite parking lot ready to work

Invoices submitted monthly with completed confirmation of services form OS501. invoices shall be submitted by the contractor monthly

Only bidders certified as DGS small businesses may bid. only those bidders certified as dgs small businesses through the small business contracting program may submit a bid

Failure to correct deficiencies within 24 hours may cause liquidated damages or termination. failure to satisfactorily meet all the requirements of this contract or the refusal to promptly correct all deficiencies within twenty-four (24) hours. . . may be cause for liquidated damages and/or termination

Mandatory preseason meeting in November for walkthrough and inspection. the contractor is required to attend a mandatory meeting with the facility services manager in november of each year to do a preseason walkthrough and inspection

Failure to demonstrate equipment acceptability within 10 business days results in bid rejection. if the apparent low bidder fails to demonstrate the acceptability of its equipment and/or personnel within ten (10) business days. . . the apparent low bidder will be deemed nonresponsive and not responsible and its bid will be rejected

Quotes must be received by 5:00 PM on 11/13/2026. quotes are required to be received in the contracting office no later than 5:00pm on ****.

Payment terms are net 30. payment terms of net 30. Invoices are billed monthly in arrears via IPP.

Low priced, technically acceptable. firmfixed price purchase order to be awarded to the low priced, technically acceptable quote.

Must be registered in SAM. The offeror must be currently registered in the system for award management sam to be eligible for an award.

Site visit is highly recommended but not required. a site visit is highly recommended but not required. Contact ***@***. *. * to set up a visit.

Questions must be received no later than 4 calendar days after issuance. questions should be received no later than 4 calendar days after the issuance date of this solicitation.

Quotes from contractors not active in SAM will not be considered. quotes received from contractors who are not active in sam will not be considered.