Digital Invoicing Government Bids & RFPs

Bidder must submit electronic responses no later than 5:00 p. m. Central Time on ****. o later than for information contact: 5: 00 p. m. central time on ****

The state of Texas will not incur any penalty for late payment if the invoice fails to conform to the requirements or if the invoice was not emailed to the appropriate addresses. The state of texas will not incur any penalty for late payment if the invoice fails to conform to the requirements of this section or if contractor did not email the invoice to the appropriate email addresses identified in this section.

DPS will evaluate responses in accordance with the best value standard. DPS will evaluate responses in accordance with the best value standard in tex. govt code ****.

Bidder must be a qualified firm. dps seeks proposals from qualified firms to establish a contract for utility invoice processing services.

Making any false statement, including disqualifying the bidders response, immediately cancelling any contract awarded to vendor, or recommending state of Texas debarment. dps may pursue and enforce any available remedies against the bidder for making any false statement, including disqualifying the bidders response, immediately cancelling any contract awarded to vendor, or recommending state of texas debarment.

The bid notice does not explicitly state a single, definitive delivery deadline for all items. However, it specifies that liquid nitrogen and carbon dioxide tanks shall be delivered on an as-needed basis, consistent with estimated usage levels, and deliveries shall be coordinated by phone at least two business days in advance. Deliveries shall be performed Monday through Friday between 8:00 a. m. and 4:00 p. m. eastern time, excluding federal holidays.

The bid notice states that payment terms are net 30 days after government acceptance of a proper invoice, which shall only be submitted after services have been performed. Advance payments will not be made.

The bid notice indicates that technical capability and past performance, when combined, are relatively equal in value and collectively more important than price in determining the best value to the government. If non-price factors are essentially equal, price becomes more important.

To be considered technically acceptable and capable, vendors must demonstrate that their proposed technical solution meets or exceeds the stated requirements. This includes having the technical understanding, skill, resources, and training to deliver the required industrial gases at the required intervals. Vendors must also provide sufficient technical information, including a current certificate of analysis for proposed liquid nitrogen and carbon dioxide, and a written approach to satisfy all requirements. If applicable, quoters who are authorized resellers must provide a copy of their letter of supply. A written accessibility conformance report is also required.

Offerors are afforded the opportunity to inspect the existing site, at their own expense, prior to the date set for receipt of quotes by contacting the contract specialist/contracting officer identified herein to schedule an appointment. Failure to inspect the site will not relieve the successful offeror from fully meeting the requirements of the resulting contract at the price offered.

The bid notice does not explicitly require the submission of samples. However, it does require a current certificate of analysis (COA) for proposed liquid nitrogen and carbon dioxide delivered, verifying purity, composition, and compliance with applicable industry standards.

The bid notice states that if the offeror or applicant submits documents that contain macros, macro referenced files, and/or executable files, the government will not be able to view or open such documents and the submission will be considered nonresponsive to the solicitation. No additional time will be given to an offeror or applicant to correct the document submission. Offerors that fail to complete the required representations and certifications or reject the terms and conditions of the solicitation may be excluded from consideration.