Yamhill County, Oregon is seeking competitive quotes for materials supply for road maintenance and repairs, contract trucking services, and highway and/or bridge sweeping. Quotes must be submitted in sealed envelopes to the Department of Public Works by 2:00 PM on May 27, 2026. The county intends to enter into binding contractual agreements with multiple vendors for materials supply and trucking services, with a maximum payment of $49,**** per project for each vendor. For sweeping services, a single vendor will be contracted, with an anticipated maximum payment exceeding $49,****. All proposers must return the entire competitive quote package. Questions or requests for clarification must be received by 5 PM on May 18, 2026. Successful proposers will be engaged as independent contractors and are responsible for their own taxes and benefits. Insurance requirements include workers' compensation, comprehensive general liability, and commercial automobile liability. The warranty period is 365 days commencing upon project acceptance.
The bid notice states that sealed competitive quotes will be accepted until 2:00 PM on May 27, 2026. It also mentions that Yamhill County shall assume no responsibility for delay in U. S. mail service that results in late arrival of competitive quotes.
The bid notice states that payment shall be made by Yamhill County either in a single payment following final approval of the applicable project by the Yamhill County Director of Public Works, or as otherwise provided in a purchase order, and may be subject to a 5% retainage. Upon satisfactory completion of project tasks, the successful proposer shall notify Yamhill County in writing requesting payment of any applicable retained amounts.
The bid notice states that where the warranty period is not otherwise stated in these documents, the warranty period is 365 days commencing upon the date of project acceptance by Yamhill County.
The bid notice states that Yamhill County invites competitive quotes from qualified proposers.
The bid notice states that by signature on and submission of their competitive quote, each successful proposer acknowledges receipt of all applicable contract documents in existence at the date of signature and represents to Yamhill County that they have made a reasonable inspection of the applicable project site or sites and are reasonably familiar with project conditions that might affect their performance of the applicable projects hereunder.
The bid notice states that any proposer who is adversely affected or aggrieved by the County's award of contracts to other proposers on the same solicitation shall have seven (7) calendar days from the notice of intent to award to submit to the Director a written protest of the award.
The bid notice states that the maximum sum paid to any vendor for contract materials supply services is not expected to exceed $49,**** per project, and the maximum sum paid to any vendor for contract trucking services is $49,**** per project. For sweeping services, the maximum sum paid is anticipated to exceed $49,****.
