The Hawaii State Archives is seeking to expand its digitization program by procuring equipment for existing digitization systems. This includes PhaseOne iXh250MP cameras, PhaseOne lenses, a Digital Transitions Gemini XL lighting system, Digital Transitions Stellar lighting systems, a Digital Transitions Atom **** reproduction station, and three days of onsite installation and training by Digital Transitions certified technicians. Prices must be inclusive of all costs, including taxes, shipping, and standard factory warranty. Offerors must be authorized US resellers for Digital Transitions products and provide products with a full factory warranty. Additionally, all offerors must be Hawaii Compliance Express (HCE) compliant at the time of award. Award will be based on best value, considering criteria beyond price such as total cost of ownership, performance history, quality of goods/services, delivery, and technical performance. The State reserves the right to modify or cancel the solicitation. Payment will be made upon successful receipt of items, with invoices submitted to the Hawaii State Archives.
The bid notice states that the contractor shall be paid upon successful receipt of the specified items and that the vendor is to submit an invoice to the state. The payment terms are not further detailed in the provided excerpt.
The bid notice states that the price is to be inclusive of all costs such as, but not limited to, taxes, shipping, and standard factory warranty, and that all offerors responding to this solicitation must be authorized US resellers for the Digital Transitions products and offer products that carry the full factory warranty.
The bid notice states that the award is based on best value, and when the award to the lowest responsive, responsible offeror is not practicable, award shall be made to the offeror whose quote provides the best value to the state. Best value means the most advantageous offer determined by evaluating and comparing all relevant criteria in addition to price so that the offer meeting the overall combination that best services HSA, is selected. Criteria may include, but not limited to, the total cost of ownership, performance history of the vendor, quality of goods, services, delivery and proposed technical performance.
The bid notice states that all offerors responding to this solicitation must be authorized US resellers for the Digital Transitions products and offer products that carry the full factory warranty. All offerors responding to this solicitation must also be Hawaii Compliance Express HCE compliant with the State of Hawaii at the time of the award or their bid will be determined to be noncompliant and disqualified.
The bid notice states that if offerors are not Hawaii Compliance Express HCE compliant with the State of Hawaii at the time of the award, their bid will be determined to be noncompliant and disqualified.
