Lettuce Government Bids & RFPs

The government will award to the responsible offeror whose quote, conforming to the solicitation, will be most advantageous to the government. A comparative analysis evaluation of all quotes will be carried out to determine the best value, which will include a tradeoff among price and nonprice factors. echnical and past performance when combined are significantly more important than price. in the nonprice areas, technical is more important than past performance.

The government will assess each offeror's understanding and ability to manage a production schedule with various deliveries of 8 hydroponic boxes in an efficient and effective manner. The evaluation will consider the offeror's proposed project manager qualifications and experience. The government will evaluate the offeror's proposed container farm design to determine the quality of materials, overall durability, and performance of the integrated systems. The government will evaluate the offeror's approach/demonstrated ability to comply with all applicable federal, state, and local law, regulations, and standards. The government will evaluate the offeror's proposed training program. The government will assess the extent and relevance of each offeror's direct experience in the design, fabrication, and deployment of a fully integrated hydroponic system. Offerors shall provide 3 three relevant examples of past hydroponic systems that were delivered installed. The offeror must show relevant experience in curriculum development and technical instruction, having trained end-users on the maintenance of the hardware/box and the requirements of crop production. Offerors shall provide 3 three relevant examples of past hydroponic system curriculum/training/resources provided to past hydroponic customers.

Mere restatement of the requirements and/or generic assertions that a quote is compliant with the solicitation without containing an appropriate description of the offeror's capabilities may be viewed less favorably than quotes with detailed descriptions. The government will only evaluate what is provided by the offeror.

Bids must be received prior to the bid submission deadline of July 7, 2026, at 2:00 PM Central Time. Late bids will not be accepted.

Invoices will be paid twice monthly following approval by the Board of Education. Invoices must be submitted electronically and include the OPS purchase order number. Payment is generally issued the Tuesday following board meetings.

All products provided must have all warranties and certifications required by the bid documents or otherwise provided by the contractor and manufacturer. Any manufacturer's warranty will be assigned to OPS at the time the warrantied product is delivered and accepted.

The award will be made to the lowest responsive and responsible bidder meeting all specifications and requirements. Factors beyond monetary bid, such as capability and compliance, are considered.

Qualified suppliers are invited to submit bids. Bidders must be capable of performing the contract and meeting OPS's needs and requirements.

If a contractor fails or refuses to perform the contract according to its terms, OPS may terminate the contract and seek additional costs incurred in obtaining substitute products or services.

If required by the bid documents, bidders must submit product samples with their bid submission. Timely delivery of samples to OPS is the responsibility of the bidder.

Failure to comply with bid instructions, attempting to communicate with OPS personnel outside of authorized channels, or submitting bids with modified terms and conditions may result in disqualification.