Record Keeping Government Bids & RFPs

Responses must be received no later than **** at 11:00 am est.

Payment will be made upon receipt of a properly prepared, detailed invoice, prepared by the contractor, validated by the contracting officers representative cor, and submitted electronically through ob10. Invoices shall be submitted and paid monthly, in arrears. Invoices shall be submitted within the 1st week of the month.

Interested and capable respondents are requested to provide: company name, address, phone number, point of contact email and phone, unique entity id sam. gov, business size, type of small business if applicable, capability statement, and relevant experience narrative.

Qualifications must be received by the City no later than June 22, 2026, by 12:00 PM EST. Qualifications must be submitted to and received by the city no later than the date and time specified within this rfq.

Payment for goods and services will be processed within 30 days of receipt of a valid invoice. Payment for goods services arising out of the contract resulting from this solicitation and received by the city shall be processed within 30 days of receipt of a valid invoice.

All labor and materials are warranted to be free from defects for a minimum of 24 months after the date of final payment by the City. all labor and materials are warranted to be free from defects for a minimum period of twentyfour 24 months after the date of final payment by the city.

The City intends to select the materials testing and inspection consultant that provides the best value to the project. he city of charleston, the ownerintends to select the materials testing and inspection consultant that provides the best value to theproject.

Offerors must demonstrate their ability and expertise to provide the required services, staffing, and resources, and comply with applicable codes and terms. The respondent and their team must clearly demonstrate their ability and expertise to provide the required services, staffing and resources to complete the project.

Failure to comply with SBE provisions may result in termination of the contract and prohibition from future bids. Failure to comply with any of these statements, certifications, or intentions stated in the affidavits, or with the SBE provisions, shall constitute a breach of the contract.

Questions regarding the solicitation must be submitted in writing no later than June 16, 2026, at 12:00 PM EST. Questions regarding this solicitation must be submitted in writing to zach smith, no later than 12: 00 pm est on june 16, 2026.

Respondents contacting city employees or officials outside of authorized channels may be disqualified. Respondents contact regarding this rfq with employees or officials of the city of charleston will result in disqualification from this procurement process.

All requirements shall be completed no later than September 11, 2026.

Invoices shall be sent to specified email addresses at completion of requirements.

All components included in the scope of work shall have a minimum one year parts and labor warranty, starting at completion of contract date.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. Award will be made to the contractor whose price is the lowest of all offers determined successful.

Proposals must demonstrate technical approach and compliance, personnel qualifications and security, a detailed training plan, and explicit statement of warranty and inspection responsibility.

Quotes submitted without the specified content may be determined unsuccessful and removed from further consideration. Failure to meet any technical subfactor will result in the proposal being rated unacceptable and therefore ineligible for award.