Elevator Modernization Government Bids & RFPs

The contract is expected to be fully executed on or about 25 calendar days after successful bidder qualification and recommendation of award. Substantial completion will be completed no later than to be negotiated.

The university shall pay the contractor within thirty 30 days of receipt of a properly submitted, complete and correct application for payment. Payments to the contractor shall be subject to retainage of ten percent 10% of the cost of work until the work is fifty percent 50% complete.

The contractor unconditionally guarantees the work under this contract to be in conformance with the contract documents and to be and remain free of defects in workmanship and materials for a period of one 1 year or two 2 years from the date of substantial completion, unless a longer guarantee period is stipulated.

The competency and responsibility of bidders will be considered in making the award. The university is not obligated to accept the lowest or any other bids.

Bidders must be available for a bid prequalification meeting. The owner may request each of the three 3 low bidders to submit information necessary to satisfy the owner that the bidder is adequately prepared to fulfill the contract.

If the project is not completed within the time specified in the contract plus any extension of time allowed pursuant thereto, the contractor shall pay as liquidated damages to the owner the sum of **** per day for each day's delay in substantially completing said project beyond the time specified in the contract.

A site visit may be scheduled at the conclusion of the prebid meeting, at the discretion of the project manager. The site visit can be scheduled upon request.

Samples are physical examples furnished by the contractor to illustrate materials, equipment, color, texture, or workmanship, and to establish standards by which the work will be judged. Unless otherwise approved, at least two samples will be submitted for each item requiring samples to be submitted.

Claims must be made within 5 business days after occurrence of the event giving rise to such claim or within 5 days after the claimant first recognizes the condition giving rise to the claim, whichever is later.

The bid notice states that quotations are due by June 1st, 12 noon local time, and no quotations will be accepted after this time. The work shall be completed within 30 calendar days from notice to proceed (NTP).

The bid notice states that payment terms will be negotiated but may follow a standard structure, including partial payment upon mobilization and balance upon completion and acceptance.

The bid notice states that the contractor shall provide warranty certificates for all installed components as part of the deliverables.

The bid notice states that the U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

The bid notice states that the contractor shall be an authorized OEM representative or demonstrate equivalent certification/experience, have qualified elevator technicians trained on Otis or equivalent systems, and provide evidence of similar project experience.

The bid notice states that the embassy intends to conduct a pre-quotation conference at the site on May 11th at 3pm local time at the U. S. Embassy Suva.

The bid notice states that responses must be submitted via email no later than 10:00 am CST on May 11, 2026. Capability statements will not be accepted after the due date. esponses must be submitted via email to the contract specialist, noleen powell at ***@***. *. * no later than 10:00 am cst on may 11, 2026. capability statements will not be returned and will not be accepted after the due date.

The bid notice states that responses must directly demonstrate the company's capability, experience, and ability to provide elevator mechanical and equipment upgrades. esponses must directly demonstrate the companys capability, experience, and ability to provide elevator mechanical and equipment upgrades.